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2010 MINUTES
CITY COUNCIL MEETING
OF THE CITY OF
LINN VALLEY, KANSAS
JUNE 14, 2010
I. CALL TO ORDER
Acting Mayor Dwyer (Council President) called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jack Colgin Paul Kasper Ann Keffer Brad Pennington
Others present were:
Joyce Virgin, City Clerk-Treasurer Gary Thompson, City Attorney
John Burnett, Police Chief Todd Stone, Fire Chief Don Ritter, Building Inspector
Visitors present were:
Brian Hall Judy Colgin Hanna Stein Margo Wieschhaus Dawn Wieschhaus
Keith Cowee Bob Weber Larry Dwyer Jerry Moore David Freer
Diana Pennington Raymond Moore Leonard Gorter Dan Smith Claire Smith
III. SWEARING IN CEREMONY
City Clerk Virgin administered the Oath of Office to Acting Mayor Jeanne Dwyer.
Mayor Dwyer graciously assumed the position of Mayor of Linn Valley.
IV. APPROVAL OF MINUTES
Mayor Dwyer called for the approval of the minutes from the May 10th, 2010 and the June 10th, 2010 meetings. There being no additions or corrections, Mayor Dwyer announced the minutes stand approved as presented.
V. FIRE DEPARTMENT PRESENTATION
Mayor Dwyer introduced Hanna Steen and Margo Wieschhaus. Mayor Dwyer explained that both of these young ladies were responsible for the recent bake sales and sales of the Linn Valley Cook Books that were dedicated to the memory of the late Fire Chief Giles. A total of $1,402.30 was presented to Fire Chief Stone, by Hanna and Margo. Fire Chief Stone acknowledged the dedication of the two young ladies and presented both ladies with a junior membership in the Linn Valley Fire Department and tee shirts and caps for the Fire Department. Mayor Dwyer expressed appreciation to the two young ladies for their time spent on behalf of the Fire Department. City Clerk Virgin administered the Oath of Office to both Hanna and Margo.
VI. CITY CLERK’S REPORT
A. FINANCIAL REPORT
City Clerk Virgin presented a report on the financial status of all the cities accounts as of May 31ST.
General Fund- $2,534.05
Money Market- $ 81,318.80
Street & Highway- $58,119.47
TOTAL- $141,972.32
Clerk Virgin noted several upcoming payments that will be due in the next month. Among those payments are-
Police Departments ATV- $9,164.34
BC/BS health benefits- $2098
Demolition of #3178- $5700
Demolition of #3200- $6,365
Fire Departments tanker- $7,583
B. CLAIM VOUCHERS
City Clerk Virgin presented claim vouchers #6193 thru #6260 for the General Fund and #1211 thru #1213 for the Street & Highway Fund. Mayor Dwyer called for a motion to approve the claim vouchers presented. Council Member Kasper made a motion, with Council Member Pennington seconding to approve the claim vouchers presented, in the amount of $31,654. The motion carried with a vote of 4-0.
C. PICNIC TABLE GRANT
City Clerk Virgin stated that a check had arrived for the grant purchase for picnic tables. This grant was a project of former Mayor George. Clerk Virgin explained that ten 6’ tables had been ordered. Shipment is expected any day. When the invoice arrives, Clerk Virgin will submit it to the state for the other half of the awarded grant dollars. The city will be reimbursed by the Property Owners Association for the final half of the cost of the tables.
D. BUDGET TIMELINES
Mayor Dwyer mentioned that the budget timelines had been included on the agenda form.
July 9th- Clerk to meet with John Copple for preliminary budget preparation
August 5th- Last day to publish notice for the budget hearing
August 15th- Last day to hold the hearing
August 25th- Last day to file the final budget with the County
E. AUDIT
Clerk Virgin stated that the auditor would be auditing the books on Tuesday, June 22nd.
F. OFFICE LOCATION
Clerk Virgin requested permission to move the City Clerk’s Office back to the Annex. Clerk Virgin remarked that a lot of people do not understand that the city hall offices are in the other building. Mayor Dwyer noted concern that using the current conference room presents a problem when executive session is held. The council members were all in agreement. Clerk Virgin will move the City Clerk office after the audit.
VI. BUILDING INSPECTORS REPORT
A. MONTHLY ACTIVITY REPORT
Inspector Ritter presented a report on the inspections for the month of May.
It was noted that thirty inspections were conducted. Eleven new permits were issued and sixteen projects were finalized.
B. 3178 BOXELDER
Inspector Ritter stated that he had been in contact with the contractor in charge of the demolition project on lot #3178. The contractor stated that he is planning to be completely finished with the project by July 31st.
C. CHARLEY WRIGLEY VIOLATION
Inspector Ritter noted problems that he recently had encountered with lot owner Charley Wrigley. Building permits were not acquired for a carport and a shed on Mr. Wrigley’s property. Inspector Ritter stated that when he approached Mr. Wrigley about the buildings, he explained that the cities interim building inspector had given him some misleading information.
Council Member Keffer suggested Inspector Ritter not pursue any further action on the violation. Other council members were in agreement with Council Member Keffer.
VII. POLICE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented a report on the activity of the Police Department during the month of May.
29 citations and 13 warnings issued
3 arrests
1 domestic battery report
5 theft reports with 3 pending arrests on suspects
2 criminal uses of financial cards with 1 pending arrest
1 MIP and criminal damage to property
1 vehicle tow due to charges filed
147 other calls
B. INFORMATION
Police Chief Burnett reported the Police Department had been awarded a Phillips Heart start Defibrillator. This defibrillator will be available in the Police car.
The Ford Crown Vic sustained damage to the side of the car on May 28th.
The Community Night Out Against Crime event was a success.
C. REQUESTS
Police Chief Burnett noted problems with the Impala. Two estimates from Unique Rides, for repair to the Impalas air conditioning unit and the brakes
were presented.
Air Conditioner repair- $98.28
Brake shoes and pads- $409.46
Police Chief Burnett also noted that the tires on both Police vehicles would need to be replaced in the next couple of months. It was estimated that these tires would cost the city approximately $1100. After a brief discussion, Council Member Kasper made a motion to allow the repairs and tires at a cost not to exceed $1700. Council Member Colgin seconded the motion and the motion carried 4-0.
Council Member Colgin questioned the procedure for using the county jail for inmates.
Police Chief Burnett presented estimates for the costs involving purchasing dog house and supplies for the kennel. Problems were discussed with the current situation for the dog kennel. Council Member Colgin suggested proceeding with the original plans for the kennel. City Attorney Thompson mentioned that the state would have to approve the kennel before the city can use it. Council Member Keffer made a motion to allow Police Chief Burnett to purchase items for the dog kennel ( 3 dog houses- hose- water and food bowls) , with an amount not to exceed $400. Council Member Pennington seconded the motion and the motion carried 4-0.
D. CODE’S ENFORCEMENT
A discussion was held on the procedures used by the Police Department for the Code’s Enforcement. Concern was expressed for the amount of dollars spent on Certified letters for notification of violations. It was mentioned that a phone call or even a regular letter notifying the lot owner of the violation is all that would be needed for some lot owners. Council Members were all in agreement that more hours need to be spent on the Code’s violations, by the Police Department.
Lot #3200 was mentioned. The structure on this lot is scheduled to be demolished by Chris Self. Inspector Ritter noted that he would take a look at the situation and report back at the next meeting.
VIII. CITY ATTORNEY’S REPORT
City Attorney Thompson was asked to explain the new Kansas Law concerning seat belts. LVL’s Property Owners Association Board Chairman Freer suggested that the Board Members were planning to address the situation and possibly agree to not allow enforcement of the law inside the gates. City Attorney Thompson explained that there is not an option for this law. It applies to all automobiles. There is no stipulation as to what type of road to enforce this rule on. Board Chairman Freer stated he was going to contact the POA’s Attorney for his opinion.
IX. FIRE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Fire Chief Stone presented a report on the monthly activity of the Fire Department. Chief Stone reported 31 calls since the first of the year.
B. QUESTIONS TO THE ATTORNEY
Fire Chief Stone questioned Attorney Thompson about items found inside a house that has been condemned by the council. City Attorney Thompson stated that the city would not be liable for anything left in a condemned structure. The Fire Department is planning a practice burn on the structure on the condemned property. Attorney Thompson recommended that the City Clerk contact the county about the situation involving this property since it has been since 2008 for the condemnation.
C. LIGHTS FOR THE FIRE STATION
A discussion was held on the need for the new electrical system for the fire station. Council Member Colgin made a motion, with Council Member Kasper seconding to allow the electrical improvements for the Fire Station, in the amount of $3800. Council Member Keffer made note that this $3800 was not allowed in this years budget. After some consideration for the lack of dollars in the budget, Council Members withdrew the motion.
Mayor Dwyer suggested that Fire Chief Stone present a list of items needed by the Fire Department. Council Members questioned if the dollars donated to the Fire Department by the Linn Valley Auxiliary could be used to alleviate some of the budget concerns of the city.
Chief Stone mentioned that the American Red Cross had awarded the Fire Department 500 smoke detectors. The Fire Department will be giving away these smoke detectors with one stipulation that the Fire Department install them.
Chief Stone stated that Wade Quarries and the Linn Valley POA had contributed gravel for the driveway in front of the front station. Rick Hurt supplied the truck for delivery of the gravel.
A discussion was held on other needed equipment and concern was expressed about the safety issues involved. City Clerk Virgin made mention that the council is considering these concerns and has allocated extra dollars for these concerns in the preliminary budget figures for the 2011 budget.
Fire Chief Stone requested permission to purchase either new batteries for four radios or four new radios. A discussion followed. Council Member Keffer made a motion to allow Fire Chief Stone to purchase four new radios, two new batteries and cloning cable, at a cost not to exceed $1,000. Council Member Kasper seconded the motion and the motion carried 4-0.
Various suggestions were made as to how to allow the needed electrical work at the Fire Station. Clerk Virgin suggested a loan from the bank. Attorney Thompson stated the only way that could be handled is thru a lease purchase.
Attorney Thompson suggested contacting the Linn Valley POA to see if they could arrange payment for the electrical system. The City would then be able to purchase the electrical system from the POA next January. POA Board Chairman Freer stated he would address the other Board Members and get back with the council members.
X. MAYOR’S REPORT
A. NEW COUNCIL MEMBER
Mayor Dwyer noted that she had received several requests for the open position on the council. Mayor Dwyer made a recommendation for the council to consider Keith Cowee for the position vacated. Council Member Kasper made a motion, with Council Member Keffer seconding, to appoint Keith Cowee for the vacated position on the council. The motion carried with a vote of 4-0. City Clerk Virgin administered the Oath of Office to Council Member Cowee. Council Member Cowee took his position at the council table.
B. WATER & SEWER
Mayor Dwyer mentioned that the petition for the approval of the City assuming the water and sewer rights inside the gates of Linn Valley was progressing. LVL Board Chairmen Freer stated that there are presently 490 signatures. Six hundred signatures are needed. Board Chairman Freer noted that a door to door canvas was in the planning stages. Mayor Dwyer questioned using the banner again over the July 4th holiday.
XI. OLD BUSINESS
A. CHECK SIGNERS
City Clerk Virgin requested that all the council members be allowed to co-sign on any checks she needs to issue over the amount of $500. Council Member Colgin made a motion allowing all five council members to co-sign with the City Clerk. Council Member Kasper seconded the motion and the motion carried 5-0.
B. PARKING LOT
Mayor Dwyer introduced Jerry Moore. Mr. Moore explained that he had been contacted to design a parking lot for City Hall. Problems with the sewer system were addressed. Suggested plans for the new parking lot were presented to the council members. Discussion was held. Council Member Colgin expressed concern over the costs involved with the proposed parking lot. Mayor Dwyer expressed concern with the problems with the laterals.
Further discussion was tabled until an estimate of the cost is presented for
consideration.
C. ORDINANCE CODIFICATION
City Attorney Thompson inquired if the council was still considering Ordinance Codification. This process was begun last year and had not been finished. Council Member Colgin made a motion to follow up on the codification of the cities ordinances. Council Member Keffer seconded the motion and the motion carried 5-0.
XII. NEW BUSINESS
A. PRESIDENT FOR THE COUNCIL
Mayor Dwyer noted that due to recent changes in the council, the position of Council President is vacant. Council Member Keffer made a motion to appoint Council Member Pennington to the Council President position. Council Member Kasper seconded the motion and the motion carried 5-0.
XIII. OPEN FORUM
Council Member Keffer noted that the annual 4th of July Parade would be held again this year. Dick George will be organizing the parade.
Council Member Keffer noted that the July Newsletter will be the last issue of the newsletter. Mayor Dwyer expressed appreciation for Council Member Keffers dedication to the newsletter.
Fire Chief Stone stated that he forgot to mention that he had purchased two filing cabinets at a cost of $25 each.
XIV. ADJOURNMENT
There being no further business to discuss, Council Member Keffer made a motion to adjourn. Council Member Kasper seconded the motion and the motion carried 5-0.
The meeting adjourned at 8:10 P.M.
Respectfully Submitted,
Joyce Virgin, City Clerk
--------------------------------------------------------------------------------------------------------------------
SPECIAL CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
JUNE 10, 2010
I. CALL TO ORDER
Mayor Dwyer called the special meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jack Colgin Brad Pennington Paul Kasper
Ann Keffer was absent at roll call.
Others present were:
Joyce Virgin, City Clerk Todd Stone, Fire Chief Ron Waisner, Assistant Fire Chief
John Burnett, Police Chief
Visitors present:
Diana Pennington
III. 2011 BUDGET WORKSHOP
Mayor Dwyer opened the meeting by explaining the purpose of the special meeting is to discuss the 2011 budget. Mayor Dwyer noted the procedure used to develop the mill levy. City Clerk Virgin announced the dates for each of the budget deadlines.
July 9th at 11:00 a.m. is the date and time for presenting the proposed budget to the county clerk for preparation.
August 5th is the last day for publication of the notice of the budget hearing.
August 15th is the last day for the hearing.
August 25th is the last day for submitting the budget to the county clerk.
City Clerk Virgin noted that usually the budget hearing is held at the August council meeting. This years meeting will be held on August 9th.
Both the Police Department and the Fire Department budgets for 2011 were discussed. Both Police Chief Burnett and Fire Chief Stone were given the opportunity to address concerns and make recommendations for the 2011 budget.
Council Member Colgin expressed his concern over the payroll for both this year and next. Discussion was held on the ways to decrease the payroll.
Council Member Keffer arrived at 7:00 P.M.
Safety of the Fire Department volunteers was the main concern for the council members. A decision was made to allow an increase in the budget amount allotted for the Fire Department.
Payroll was the next item for discussion. It was decided to include a 3% salary increase in the preliminary budget. Council will decide how to allocate the raises if the increase is a part of the final budget.
City Clerk Virgin expressed concern over the allocated dollars for nuisance ordinance violations. It was recommended to allow $10,000 for the nuisance ordinance violations.
City Clerk Virgin will organize the suggested figures and present to the council at the Monday, June 14th meeting.
A brief discussion was held on the lighting system for the fire station. Thoughts and suggestions were made as to how to finance the new lighting system.
IV. ADJOURNMENT
There being no further business to discuss, Council Member Pennington made a motion to adjourn. Council Member Kasper seconded the motion and the motion carried 4-0. The meeting adjourned at 8:00 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
--------------------------------------------------------------------------------------------------------------------
CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
MAY 10, 2010
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Paul Kasper Ann Keffer Brad Pennington
Jeanne Dwyer was absent at roll call.
Jack Colgin was absent.
Others present were:
Joyce Virgin, City Clerk Gary Thompson, City Attorney
John Burnett, Police Chief Todd Stone, Fire Chief
Don Ritter, Building Inspector Ernie Simmons, Codes Officer
Visitors present were:
Diana Pennington Richard White Donna White Claire Smith
Dan Smith Leonard Gorter Brian Hall Jay Byard Barbara Proffitt
III. APPROVAL OF MINUTES
Mayor George called for the approval of the minutes from the April 12th - April 27th and May 6th meetings. Council Member Keffer made a motion, with Council Member Pennington seconding to accept the minutes as presented. The motion carried with a vote of 3-0.
IV. OPEN FORUM
Brian Hall requested the council clarify his status with the Fire Department.
Fire Chief Stone distinguished between the definition of driver and operator.
Mayor George stated that the only vehicle that Brian Hall can associate with is one that does not move. Mayor George noted that Brian definitely can not drive a fire truck at this time.
There being no further comments or questions from the visitors, Mayor George introduced Donna White. As a representative from the Linn Valley Auxiliary, Donna White made a presentation of $1,092 and $3,000 to the Linn Valley Volunteer Fire Department. Mrs. White noted these donations were a result of the recent spaghetti dinner and the most recent auction and luncheon, sponsored by the Linn Valley Auxiliary. Mrs. White stated these funds are to be added to the Stan Giles Memorial Fund. Fire Chief Stone expressed appreciation from the Fire Department for the donation and also appreciation for the support from the Auxiliary.
Council Member Dwyer arrived at 6:09 P.M.
A brief question and answer session was held on the volunteer efforts of Hanna and Margo. These two young girls were responsible for organizing a cook book to be sold for proceeds for the LV Fire Department. The council expressed their gratitude for everyone that had a part in the success of the benefit.
V. BUILDING INSPECTORS REPORT
Building Inspector Ritter presented a report on the inspections for the month of April.
He reported he had performed eight inspections, let fifteen new permits and finalized three permits.
Building Inspector Ritter noted he has observed extensive progress with the demolition of the structure on lot 3178. Discussion was held on the procedure for the collection of the cost of the demolition.
City Attorney Thompson presented an ordinance for amending the zoning ordinance. City Attorney Thompson stated that the Planning & Zoning Commission would need to review the revision and hold a public hearing, before the ordinance can be considered.
Building Inspector Ritter stated that he has issued a permit for the Memorial Park.
This park will be located just west of the mail box area.
Questions were directed to Inspector Ritter concerning the permit needed for the electrical work to be completed in the Fire Station.
VI. POLICE DEPARTMENT REPORT
A. Monthly Activity Report
Police Chief Burnett presented the monthly activity report for the Police Department.
7 citations
17 warnings
3 arrests
1 domestic battery with arrest
1 battery on a LEO/disorderly conduct, obstruction and arrest
2 theft reports
1 criminal use of a financial card
1 accident
B. VACATION
Chief Burnett noted that he would be taking vacation days on the 13th and 14th.
C. MOCK ACCIDENT SCENE
Chief Burnett noted his participation in the mock accident scene presented for the Jay hawk Linn School, on May 7th. The purpose of the event is to deter students from impaired or reckless driving.
D. BOAT REPAIRS
Chief Burnett mentioned that he had contacted David Freer about the repairs needed for the cities boat. Repairs will be made as soon as the weather permits.
E. OLD ATV
Chief Burnett stated that last year he donated the cities old ATV to a youth program in LaCygne. This ATV was declared surplus at the May, 2009 meeting. The youth group sold the ATV for $500. The LaCygne boxing club representative Jay Byard was present to thank the council for the donation.
F. OLD CAMERA SYSTEM
Chief Burnett noted that the old camera system is in the garage. Council Member Keffer made a motion to surplus the old camera system and suggested that Chief Burnett advertise for the sale of the equipment on ebay.
Council Member Pennington seconded the motion and the motion carried 4-0.
G. LIGHT BARS
Chief Burnett mentioned the need for the council to surplus the old light bar system that was recently removed from the two police vehicles. Council Member Keffer made a motion to declare the old light bar system and two radios as surplus. Council Member Dwyer seconded the motion and the motion carried 4-0.
Council Member Dwyer made a motion to allow Chief Burnett and Fire Chief Stone to put the surplus equipment (light bars and two radios) in their personal vehicles. Council Member Keffer seconded the motion and the motion carried 4-0.
City Attorney Thompson stated that the Linn County Commissioners need to approve the use of the equipment in personal vehicles. City Attorney Thompson noted that the cities insurance would not be liable because the city is not requiring the officers to put the equipment in their personal vehicles.
Council Member Dwyer withdrew the motion. Instead, Council Member Dwyer made a motion to donate the surplus lights and radios for use on Chief Burnett and Fire Chief Stones personal vehicles. Council Member Keffer seconded the motion. The motion carried 4-0.
H. NIGHT OUT AGAINST CRIME EVENT
Police Chief Burnett announced that plans for the “Night Out Against Crime” event are progressing. He noted that the “Community Day” event will also be held in conjunction with the event. Police Chief Burnett requested permission to contract with Grand Rental for an inflatable for the kids. It was noted that the dollars for this would come from the Parks & Rec. fund.
Council Member Keffer made a motion, with Council Member Kasper seconding to allow the Police Department to contract with Grand Rental for
an inflatable at a cost not to exceed $400. The motion carried 4-0.
VII. CODE’S ENFORCEMENT REPORT
Officer Simmons presented a report on the progress with violations of the nuisance ordinance. It was noted that four tickets had been given to violators that ignored the notices. Officer Simmons noted that he is in need of a waiver to use for lot owners to sign for release of items in violation of the ordinance. The City Attorney will prepare the waiver.
A discussion was held on the structure on lot #3200. Mayor George noted that only one bid had been received for the demolition of the structure. Mayor George opened the bid.
Chris Self- $6,365
The council members were all in agreement that a stipulation needed to be added to the agreement that all the debris on the lot would be hauled away. It was noted that the holding tanks should remain on the lot.
Council Member Dwyer made a motion to accept the bid of $6,365 from Chris Self, with the understanding that the lot needs to be completely cleared. Council Member Kasper seconded the motion and the motion carried 4-0.
VIII. CITY CLERK’S REPORT
A. FINANCIAL STATUS REPORT
City Clerk Virgin presented the monthly financial status report.
Certificate of Deposit- $50,000
Money Market- $26,645.83
General Fund- $9,404.31
Street & Highway- $60,386.43
TOTAL - $146,436.57
A balance of $85,312.58 remains for spending, after the restricted for spending amount of $61,123.99 is subtracted.
B. CLAIM VOUCHERS
Claim vouchers #6131 thru 6192 and Street & Highway #1206 thru 1210 were presented in the amount of $24,585.74. Council Member Dwyer made a motion to approve the expenditures presented in the amount of $24,585.74. Council Member Pennington seconded the motion and the motion carried 4-0.
C. DOG CLINIC
City Clerk Virgin noted that fifty dogs registered during the recent animal clinic. A total of sixty five dogs are now registered for 2010.
D. MEMORIAL DAY
City Clerk Virgin announced that the City Hall offices would be closed on Monday, May 31st in observation of Memorial Day.
IX. CITY ATTORNEYS REPORT
Council Member Keffer inquired of the possibility to use the Street & Highway funds to pave the City Hall parking lot. City Attorney Thompson responded by noting that should not be a problem. A brief discussion was held on ideas for improving the parking lot. Council Member Kasper will notify Jerry Moore for his suggestions on a plan for the parking lot.
X. FIRE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Fire Chief Stone noted that the Fire Department has responded to twenty two calls since January 1st.
B. OFFICERS MEETING
Fire Chief Stone mentioned that the Fire Department is holding meetings every Wednesday at 7:00 p.m. at City Hall. Anyone is welcome to attend.
C. OPERATING MANUAL
Fire Chief Stone acknowledged that he is in the process of getting the operating manual completed.
D. FILE CABINET
Fire Chief Stone presented a recommendation to purchase a file cabinet in the amount of $198. It was noted that the council approved the purchase at the March meeting in the amount of $300.
E. ELECTRICAL BIDS
Fire Chief Stone explained the problem with the bids accumulated for replacing the electrical system in the Fire Station. Faith Technologies presented a bid in the amount of $3,840 for the replacement of the electrical
equipment. A discussion was held on the budget allowance for this procedure and it was decided to table this project until the funds are available.
F. FIRE TRUCK SURPLUS
Fire Chief Stone noted the problems with the 611 Howe Fire Truck. Chief Stone requested the council consider declaring this truck as surplus. Chief Stone also noted other equipment that the Fire Department has that needs to be declared surplus. City Attorney Thompson noted that any old equipment with a serial number needs to be declared as surplus. Chief Stone will get a list for the council to approve for surplus at the next meeting.
G. NIGHT OUT AGAINST CRIME
Fire Chief Stone acknowledged the Fire Departments participation in the planned activities for the “Night Out Against Crime”.
H. HEALTH SCREENING
A brief discussion was held on the health screening policy for Fire Fighters.
I. NEEDED GEAR AND INVENTORY
Fire Chief Stone presented an itemized list of needed gear and inventory for the Fire Department. The list of inventory will be presented to the insurance company.
XI. UNFINISHED BUSINESS
A. SKIRTING FOR CITY HALL OFFICE BUILDING
Mayor George reported that two bids had been received for the needed
replacement for skirting for the City Hall Office Building.
David Nash- $4,000
Robert Perkins- $8500
A discussion was held on the project and concern was expressed over the lack
of dollars allowed in the budget for this project. City Clerk Virgin suggested
to contact LaBette Bank to question the possibility of extending the current
loan to include this project. Further discussion was tabled until the clerk has
an opportunity to contact the bank.
B. PICNIC TABLE GRANT
Mayor George noted the grant for the purchase of picnic tables had been approved. Mayor George explained the city would be receiving a check for $2500 to purchase the picnic tables. Mayor George noted the procedure to follow.
XII. NEW BUSINESS
A. RESIGNATION
Mayor George noted that he had one more item for the agenda, before adjourning. He stated that he is resigning from his position as Mayor. The reason given was mainly his health. The council members questioned his decision to resign. City Attorney Thompson informed the council that the Council President would replace Mayor George. That said Mayor George called for adjournment. Council Member Kasper made a motion to adjourn.
The motion died for a lack of a second. Mayor George left the meeting at 7:40 P.M.
Council President Dwyer took over the position of Mayor. City Attorney Thompson noted that the new Mayor should recommend a replacement for the vacated position. Mayor Dwyer announced that she would be taking recommendations to fill the position.
XIII. ADJOURNMENT
There being no further business to address, Council Member Kasper made a motion to adjourn. Council Member Pennington seconded the motion and the motion carried 3-0. The meeting adjourned at 7:45 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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SPECIAL CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
MAY 6, 2010
I. CALL TO ORDER
Mayor George called the special meeting to order at 7:00 P.M.
II. ROLL CALL
Council Members present were:
Jack Colgin Brad Pennington Paul Kasper Ann Keffer
Jeanne Dwyer was absent at roll call.
Others present were:
Joyce Virgin, City Clerk Barbara Proffitt, Linn County News
III. EXECUTIVE SESSION
Council Member Kasper made a motion to recess for a one hour executive session for personnel issues. Council Member Colgin seconded the motion and the motion carried with a vote of 4-0. The meeting recessed for executive session at 7:02 P.M.
Council Member Dwyer arrived at 7:02 P.M.
Mayor George reconvened the meeting at 8:05 P.M. He announced that no action was taken during executive session.
Council Member Colgin requested another thirty minute executive session for further discussion of personnel issues. Council Member Keffer seconded the motion and the motion carried 5-0. The meeting recessed for another executive session at 8:05 P.M.
Mayor George reconvened the meeting at 8:35 P.M. He announced that no decisions or actions were made during executive session.
IV. ADJOURNMENT
There being no further business to address, Council Member Kasper made a motion to adjourn. Council Member Colgin seconded the motion and the motion carried 5-0.
The meeting adjourned at 8:36 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
--------------------------------------------------------------------------------------------------------------------
SPECIAL WORKSHOP
FOR THE
CITY COUNCIL OF THE
CITY OF LINN VALLEY, KS.
04/27/10
I. CALL TO ORDER
Mayor George called the special meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Ann Keffer Brad Pennington Paul Kasper
Jack Colgin
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief
Todd Stone, Fire Chief
Visitors present were:
Ron Waisner, Assistant Fire Chief Dan Smith Diana Pennington
III. 2010 BUDGET WORKSHOP
Mayor George turned the meeting over to City Treasurer Virgin. City Treasurer Virgin noted concern over the spending allowed year to date. City Treasurer Virgin acknowledged a couple of problem areas in the budget. Council Member Colgin presented a comparison report on the actual hours accumulated by the Police Department year to date. Concern was noted about the additional hours in the 2010 work force. Council Member Colgin directed questions to Police Chief Burnett. Chief Burnett explained that in 2009 he was the only full time officer on duty from January 1st to February 17. Officers Yeamans and Stone were hired in March. A lengthy discussion was held on the payroll concern.
Fire Chief Stone presented a report on the goals of the Fire Department. Options were discussed for increasing the budget for the Fire Department.
Mayor George expressed concern over the number of firefighters that respond to non emergency situations. Fire Chief Stone addressed the questions and concerns involving the procedure for response from the Fire Fighters.
Police Chief Burnett presented several options for increasing the income. Options worthy of note were:
Council Members Colgin and Kasper noted problems and concerns with these options presented. Chief Burnett argued the benefits of the annexations. Further discussion was tabled until more information is received.
Fire Chief Stone noted his progress with the bids on the electrical lighting system for the fire station.
City Treasurer Virgin interrupted the discussion by suggesting the council consider adjusting the working budget. Council Member Colgin stated that the adjustments could be made at a later date. Other Council Members were in agreement. Council Member Pennington questioned the amount of income for the remainder of the year. City Clerk Virgin acknowledged the income portion of the budget. Clerk Virgin noted that if the income is available the budget could be amended to allow for the additional expenses. Further discussion on the budget was tabled.
IV. PERSONNEL EXECUTIVE SESSION
Mayor George recommended the council go into executive session for personnel issues. Council Member Kasper made a motion to recess for a ten minute executive session for personnel issues. Council Member Pennington seconded the motion and the motion carried 5-0. The council recessed at 7:38 P.M.
Mayor George reconvened the meeting at 7:50 P.M. The Mayor acknowledged that no action was taken during executive session.
Council Member Pennington made a motion to recess for an additional ten minutes for personnel issues executive session. Council Member Colgin seconded the motion and the motion carried 5-0. The meeting recessed for a personnel executive session at 7:51 P.M.
Mayor George reconvened the meeting at 8:00 P.M. He announced that no decisions or actions were taken during executive session.
V. EMPLOYEE SUSPENSION
Council Member Colgin made a motion to suspend Brian Hall and Jerry Moore for a 30 day period beginning today (April 26), to review health issues in question. Council Member Keffer seconded the motion and the motion carried 5-0.
Council Member Keffer made a motion to approve the recommended two week suspension, by Fire Chief Stone, for Fire Fighters Brian Hall and Jerry Moore, for unprofessional conduct. Council Member Dwyer seconded the motion and the motion carried 5-0.
VI. ADJOURNMENT
There being no further business to discuss, Council Member Keffer made a motion to adjourn. Council Member Dwyer seconded the motion and the motion carried 5-0.
The meeting adjourned at 8:14 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
APRIL 12, 2010
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jack Colgin Brad Pennington Ann Keffer
Jeanne Dwyer and Paul Kasper were absent.
Others present were:
Joyce Virgin, City Clerk Gary Thompson, Attorney
John Burnett, Police Chief Todd Stone, Fire Chief Ernie Simmons, Codes
Don Ritter, Building Inspector
Visitors present were:
Diana Pennington Shellie Stock Ken Stock Mendi Cyr Lewie Cyr
Dan Smith Claire Smith Lee Eisenhauer Randy Epting RC Bailey
Raymond Moore Charlene Simms, Osawatomie Graphic
Barbara Proffit, Linn County News
III. APPROVAL OF MINUTES
Mayor George called for the approval of the minutes from the March 8th and April 6th meetings. Council Member Keffer made a motion to approve the minutes as presented. Council Member Pennington seconded the motion and the motion carried 3-0.
IV. OPEN FORUM
Mayor George opened the meeting for questions and concerns from the visitors.
Questions concerning the water project were directed to the council. Mayor George addressed the questions that were presented from visitors Shellye and Ken Stock.
Mayor George introduced Robert Bailey. Mr. Bailey suggested that he would be interested in completing the construction on the dog kennel at a cost to the city of $300. He also mentioned that he would be available for other projects at City Hall.
A brief discussion was held on the cost per project. Council Member Colgin stated that he would suggest charging by the hour instead of by the project. Mayor George mentioned the need for the water line and stated that he had contacted the General Manager for LVL about the possibility of using the POA’s equipment and employee to dig the water line. During the discussion, Lewis Cyr added that he had also submitted an estimate for work on the kennel project. His offer also was for $250 with the cost of a cover for the project to be an additional $50. After a discussion on the project, Council Member Pennington made a motion to allow Lewis Cyr to complete the kennel project, at a cost of $300 plus material for the top, to be completed in ten days. Council Member Colgin seconded the motion and the motion carried 3-0.
Council Members suggested that Robert Bailey submit bids for the other projects at City Hall.
V. POA REPRESENTATIVE
LVL POA Board Member Raymond Moore noted that all the street address signs that were previously purchased by the city have been installed. Council Member Colgin acknowledged the need for ten more signs. Council Member Colgin made a motion to allow the purchase of ten additional street signs, from the Street & Highway Funds, at a cost of $244. Council Member Keffer seconded the motion and the motion carried 3-0.
LVL POA Board Member Moore noted a project for installing street lights on the main lake damn and other areas of concern on the streets of Linn Valley. Board Member Moore stated that Terry Keffer had been in contact with KCPL. Discussion was held on the costs involved and the options available. City Attorney Thompson acknowledged that the Street & Highway funds could be used for this purpose. Board Member Moore inquired if the city would be interested in providing these lights. Council Members present were all in agreement for Mr. Moore and Mr. Keffer to proceed with the project. Mr. Moore stated that he would present the option to the LVL POA Board at the next Board Meeting. Contingent upon the POA Board approval, Mr. Moore mentioned that a detail cost analysis would be available for the next council meeting. Further discussion was tabled to the May council meeting.
VI. BUILDING INSPECTORS REPORT
A. MONTHLY ACTIVITY REPORT
Building Inspector Ritter stated that during the month of March
11 inspections were conducted- 10 new projects let–
Finalized 4 projects. 39 projects are still open and at various stages of completion.
B. ARCHITECTUAL COMMITTEE REQUEST
Inspector Ritter mentioned the need to address issues with the lack of ordinance requirements for skirting of manufactured homes and culvert projects. The Architectural Control Committee suggested the city adopt an ordinance requiring all future single and doublewide manufactured homes to have full perimeter skirting consisting of a footing with concrete block or reinforced concrete foundation wall. Another suggestion for addition for culverts is as follows-
Although the City of Linn Valley will assign minimum diameter and length for drainage culverts, it is not meant to imply adequacy of flow in all weather conditions. If the culvert impedes flow to cause damming or divert flow to cause damage to streets or other property for any reason, it is the responsibility of the owner to improve the size to prevent further damage. Culverts can be made of high density polyethylene pipe or corrugated metal pipe.
Building Inspector Ritter suggested that these amended restrictions could be
added at Section five, 2. R-2m I Miscellaneous Restrictions, with numbers 7 and 8 respectively. Council Member Colgin suggested a copy of these requirements be supplied to the Cities Attorney for recommended changes to the Zoning ordinance. Further discussion was tabled until the May council meeting.
C. LOT #3178 CONDEMNATION PROGRESS
Building Inspector Ritter stated the demolition of the structure on lot #3178 is 50% complete.
D. TEMPORARY STRUCTURE PROBLEMS
Building Inspector Ritter mentioned a need to address issues with temporary carports. Council Members were in agreement that the issue should first be presented to the Architectural Committee for their recommendation.
E. 3200 CONDEMNATION PROCESS
City Attorney Thompson stated the 30 day period, allowed for demolition of the structure on lot #3200, would expire on Thursday. The city should proceed with the process, if no contact is made by the lot owners. City Clerk Virgin to publish an ad for bids on the costs involved with the demolition of the structure.
VII. POLICE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented the monthly activity report for the Police Department.
18 citations issued
39 warnings issued
4 arrests
1 domestic battery report with arrest
2 driving while suspended
13 codes violation calls
147 other calls for service
B. PREVIOUS RADIO PURCHASE
Chief Burnett mentioned that a check, for the previous radio system, had been received in the amount of $3600. City Clerk Virgin deposited this check into the General Fund. A credit was given to the PD patrol vehicle/ equipment line item.
C. INSURANCE INVENTORY
Chief Burnett stated that the inventory list has been completed and is ready to submit to the Insurance Company.
D. MOCK ACCIDENT EVENT AT PRAIRIE VIEW HIGH SCHOOL
Chief Burnett stated that he will be participating in the mock accident scene to be presented to the youth at Prairie View School. Chief Burnett noted that he would be participating in this event at all three schools in Linn County. This program is sponsored thru the Linn County Children’s Coalition for the prevention of underage drinking.
E. BOAT REPAIRS
Chief Burnett requested the council to allow an expenditure of $649.50 for repairs to the trailer for the cities boat. Council Member Keffer made the motion to allow David Freer to make the repairs to the boat trailer and boat, at a cost of $649.50. Council Member Colgin seconded the motion and the motion carried 3-0.
F. INCREASE REQUEST FOR COURT COSTS
Police Chief Burnett requested the council consider increasing the court costs for each court case by $3.00. Chief Burnett went on to explain that this is the result of a request by the Linn County Children’s Coalition. The additional charge would help alleviate costs involved with the prevention of underage drinking programs that are currently being implemented in Linn County.
Questions concerning the costs involved with these projects were directed to Police Chief Burnett. Further discussion was tabled until the May meeting.
City Attorney Thompson will prepare an ordinance for adoption consideration at the next meeting.
G. STOP SIGNS
Chief Burnett stated that he has been in contact with the POA’s General Manager concerning the need for additional stop signs. The council acknowledged that the Property Owners Association should make the request to the council. Council Member Colgin made a motion (contingent upon the POA’s request), to allow the purchase of 46 stop signs and 50 posts, from the Street and Highway Funds, at a cost of $1,917.50 (plus miscellaneous costs for nuts and bolts). Council Member Keffer seconded the motion and the motion carried 3-0.
H. CODE’S OFFICER’S REPORT
Code’s Officer Simmons presented the monthly activity report for the code’s violations. Officer Simmons reported - 13 code’s violation letters and 4 tickets issued.
Officer Simmons mentioned violations on lot #536. It was noted that the condemnation process was completed in October of 2008. No progress had been made on the condemnation process. City Clerk Virgin mentioned that notices to the lot owners had been returned. Officer Simmons suggested that the Fire Department had been contacted about the possibility of using the structure for training purposes. Further discussion was tabled until Fire Chief Stone has the opportunity to inspect the building.
Officer Simmons discussed the process for issuing violations.
VIII. CITY CLERKS REPORT
A. FINANCIAL STATUS REPORT
City Clerk Virgin presented the financial status report for the month of March.
General Fund Balance as of March 31st- $10,742.55
Money Market Balance as of March 31st- $43,659.72
Street & Highway Balance as of March 31st- $57.045.78
Certificate of Deposit as of March 31st- $50,000.00
Total- $161,448.05
B. SPECIAL BUDGET WORKSHOP
City Clerk Virgin requested the council set a date for a special workshop to review the budget. After a brief discussion, it was decided to hold the special workshop on Tuesday, April 27th at 6:00 P.M.
City Clerk Virgin expressed concern over the budget for the year. Council Member Colgin questioned the huge difference on payroll for the Police Department comparison report for the first quarter of the year.
Chief Burnett stated that he was the only officer on duty during the same quarter last year. Also, Chief Burnett stated that no part time officers were on the payroll last year during the winter months.
C. CLAIM VOUCHERS
City Clerk Virgin presented claim vouchers for approval. Council Member Colgin made a motion, with Council Member Keffer seconding to approve the payment of the vouchers presented, in the amount of $42,040.55. The motion carried with a vote of 3-0.
D. PRAIRIE VIEW AFTER PROM REQUEST
City Clerk Virgin presented a request from the Prairie View After Prom committee. After a brief discussion, Council Member Keffer made a motion to approve a donation of $100 from the Parks & Recreation Fund, for the After Prom event. Council Member Pennington seconded the motion and the motion carried 3-0.
IX. CITY ATTORNEYS REPORT
A. PERSONNEL POLICY MANUAL
City Attorney Thompson presented the revised personnel policy manual for adoption. City Attorney Thompson mentioned the need for a couple of minor changes. It was suggested by Attorney Thompson to proceed with the adoption and the changes could be made accordingly.
Council Member Pennington made a motion to adopt the personnel manual as presented. Council Member Keffer seconded the motion and the motion carried 3-0.
B. FIRE DEPARTMENT PETITION
City Attorney Thompson stated that he had presented the Fire Departments Petition for release from the Counties District Fire Department, to the Linn County Commissioners. City Attorney Thompson gave a brief explanation of the process. The petition request will not be effective until January 1st, 2011, after which two publications are made and a 30 day waiting period is implemented. Attorney Thompson explained that the Linn Valley taxpayers would notice the decrease in their tax statements, unless the City Council implements an increase in the mill levy for the purpose of increasing the Fire Department budget. Discussion was held with concern expressed over increasing the mill levy.
X. FIRE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Fire Chief Stone presented a report for the Fire Department. It was reported- 19 calls since January 1st
(3 fire calls and 16 medical calls)
B. REPORT ON TRAINING
Fire Chief Stone mentioned receiving training for storm safety.
C. REQUEST FOR PURCHASE
Fire Chief Stone presented a request to purchase four sets of turnout gear, at a cost of $4,640. Council Member Colgin noted the request and stated that in the future all requests for purchase should be prepared and presented to the council members at least three days prior to the council meeting. Council Member Colgin acknowledged the need for the equipment, but expressed concern about the budget. A lengthy discussion followed. Further discussion was tabled until the May meeting. This would allow the council time to study the budget.
Council Member Colgin inquired of the plans for the newly proposed Fire Station. Council Member Colgin expressed his concern over the rumors that the proposed Fire Station is going to cost a million dollars. Chief Stone responded by stating the rumors are false. Chief Stone explained the Linn Valley Auxiliary is currently requesting donations to be made to the Fire Department for the purchase of a new fire station. Council Member Colgin noted that the Fire Department would need a grant to fulfill the amount for the purchase. Council Member Colgin requested that in the future, the council be informed of the plans for the new building. A discussion was held on the ISO and the possibility of improving the ISO.
D. NEW FIREFIGHTERS
Fire Chief Stone introduced the newly installed firefighters.
City Clerk Virgin administered the oath to Lewis Cyr, Mendi Cyr, Dan Smith and Randy Epting.
E. FIRE DEPARTMENT ELECTRICAL REPAIRS
Mayor George opened two bids for the electrical repairs to be made to the Fire Station.
Randy Tinsley- $3,480.18
Faith Technologies- $3,840.00
Council reviewed the bids and it was decided to table the decision until after the budget workshop. Fire Chief Stone will compare the bids.
XI. MAYOR’S REPORT
A. BID FOR SKIRTING
Mayor George mentioned that an ad was published for bids for the replacement of the skirting on the office building.
XII. NEW BUSINESS
A. DUMPSTERS FOR LINN VALLEY PRIDE WEEK
Council Member Colgin noted that he had been contacted by the LVL General Manager. The cost of the dumpsters to be used for the Linn Valley Pride Week is going to be $500 this year. Council Member Colgin suggested the city pay for one of the dumpsters. Council Member Colgin made a motion to allow $250 for the rental of a dumpster for Pride Week. The motion died for the lack of a second.
B. COUNTY YOUTH PROGRAM
City Clerk Virgin explained that she had received information from the county concerning a program for youth employment for the summer. Applications for any Linn County youth between the ages of 16 and 22 are available at city hall.
XIII. PERSONNEL EXECUTIVE SESSION
Mayor George recommended a twenty minute executive session for personnel issues.
Council Member Keffer made a motion to adjourn for twenty minutes for personnel issues. Council Member Pennington seconded the motion and the motion carried 3-0.
The meeting recessed for executive session at 8:45 P.M.
Mayor George reconvened the meeting at 9:05 P.M. He announced that no decisions or action was taken during executive session.
XIV. ADJOURNMENT
There being no further business to discuss, Council Member Colgin made a motion to adjourn. Council Member Pennington seconded the motion and the motion carried 3-0. The meeting adjourned at 9:06 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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PUBLIC HEARING &
CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KS.
03/08/10
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Ann Keffer Jack Colgin Paul Kasper Brad Pennington
Jeanne Dwyer was absent at roll call.
Others present were:
Joyce Virgin, City Clerk Gary Thompson, City Attorney
John Burnett, Police Chief Todd Stone, Fire Chief
Ron Waisner, Assistant Fire Chief Don Ritter, Building Inspector
Visitors present were:
Diana Pennington Deanna Barton Gary Barton Jerry Moore
Paul Myers Christine Teagarden Raymond Moore
Charlene Simms, Osawatomie Graphic Barbara Profitt, Linn Co. News
III. PUBLIC HEARING
Mayor George opened the public hearing. Mayor George noted the purpose of the Public Hearing is to allow public comment on Resolution #40 recommending the condemnation or repair to the structure on lot #3200. Mayor George acknowledged that no one was present to state their opinion as to why the structure on lot #3200 should not be condemned. City Attorney Thompson presented Resolution #41. Resolution #41 allows the property owner 30 days to make the site safe pursuant to the requirements of Ordinance #59 of the City of Linn Valley, Kansas. If owners of said structure fail to comply with the above order, the enforcing officer of the City of Linn Valley shall cause the said structure to be removed and demolished and the site made safe and the cost of said demolition and removal assessed to the owners of record.
Council Member Pennington made a motion to accept Resolution #41. Council Member Colgin seconded the motion and the motion carried 4-0.
IV. CLOSE PUBLIC HEARING
There being no further business to discuss in the Public Hearing, Mayor George closed the public hearing at 6:09 P.M.
V. OPEN THE REGULAR MEETING
Mayor George opened the regular scheduled meeting at 6:10 P.M.
VI. APPROVAL OF MINUTES
Mayor George called for the approval of the minutes from the February 8th and February 15th meetings. Council Member Kasper made a motion to accept the minutes of both meetings as presented. Council Member Colgin seconded the motion and the motion carried 4-0.
VII. OPEN FORUM
Mayor George opened the meeting for questions and concerns from the visitors.
Christine Teagarden and Paul Myers, from Linn County Insurance, were present to
explain the cities insurance coverage, which is due on April 1st.
Council Member Dwyer arrived at 6:10 P.M.
Following a brief presentation and discussion on updating the proposed insurance coverage, Council Member Keffer made a motion to allow Linn County Insurance to continue with insurance coverage for the city. Council Member Kasper seconded the motion and the motion carried 5-0.
Raymond Moore, representing the Linn Valley Lakes Property Owners Association, inquired of the procedure for changing the speed limit inside the gates of Linn Valley.
City Attorney Thompson noted that the POA is responsible for setting the speed limits inside the gates. The city only enforces the speed limit.
Mr. Moore acknowledged the upcoming St. Patrick’s Day party to be held on Saturday, March 13th, at the LVL Clubhouse.
VIII. CITY ATTORNEYS REPORT
City Attorney Thompson tabled the personnel policy manual discussion.
He needs more time to complete the manual.
City Attorney Thompson stated that due to the recent tragedy and the Fire Department situation, he has not pursued the requested Fire Department Petition with the Linn County Commissioners. It was noted by Attorney Thompson that he would present the petition at the next Commissioners meeting.
Fire Chief Stone inquired about the personnel policy concerning the Fire Departments standard operating guidelines. Chief Stone will provide a copy of the SOG to the Attorney, to be included in the policy manual.
Council Member Colgin questioned the procedure to be used for reimbursing the Fire Department Volunteers for each call out. Attorney Thompson stated that the volunteers should be treated like employees and the Social Security/Medicare and Unemployment should be withheld from their pay. The firefighters would be paid on a quarterly basis.
IX. MAYOR’S COMMENTS
Mayor George stated his gratitude for the excellent job that G & M Contracting is doing on the repairs to the Annex Building. Mayor George commented that his next project as Mayor would be to replace the skirting on the main office building. Mayor George requested permission to obtain bids for the replacement of the skirting. Council Members were in agreement that this is a needed project. Discussion also included investigating the source of the obvious smell that is present upon entering the main office building.
X. CITY CLERK’S REPORT
A. MONTHLY FINANCIAL STATUS REPORT
City Clerk Virgin presented the monthly financial status report for February.
After reconciling with the bank, a balance of $192,044 was reported for all of the cities accounts, as of February 28th. Clerk Virgin noted the large amount of expenses for February. Included in February’s expenses were- the lease payment for the cities buildings and land, in the amount of $8424 and the lease purchase for the PD Crown Vic, in the amount of $6,578.
City Clerk Virgin presented claim vouchers numbered 6000 thru 6066-
1203- 1205 and claim voucher #6262, in the amount of $44,340.47.
Council Member Keffer made a motion to allow payment of the vouchers presented in the amount of $44,340.47. Council Member Colgin seconded the motion and the motion carried 5-0.
City Clerk Virgin announced that the Dog Clinic would be held on April 24th this year, from 9:30- 1:00 P.M. Dr. Hattan would be present for vaccinations.
XI. BUILDING INSPECTORS REPORT
Building Inspector Ritter presented a report on the inspections performed for February. Inspector Ritter noted that he had performed twelve inspections in February. Eight of these inspections were finals. Thirty two projects are still open and at various stages of completion.
Inspector Ritter stated that he has made contact with the Contractor responsible for the demolition of the structure on lot #3178. The process is expected to be completed in 30 days, weather permitting. Inspector Ritter noted that he informed the contractor that walls would need to be structurally strong, during the demolition process.
XII. POLICE DEPARTMENT REPORT
A. INSURANCE COVERAGE QUESTION
Chief Burnett questioned Christine Teagarden on the Insurance Policy for ride along participants. Mrs. Teagarden noted that no additional coverage is needed for the program. This is covered under the Cities liability coverage for Law Enforcement and is already in place.
B. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented the monthly activity report for the Police Department.
Chief Burnett noted that 16 citations were issued in February.
Took nine reports
One domestic battery case with arrest
Three warrant arrests were given
One DUI with arrest
One accident report
One burglary report
Two miscellaneous reports
One dog pick up
Chief Burnett noted that Officers Rogers and Stone would be attending the Homeland Security Training in New Mexico this month.
Chief Burnett stated that Officer Yeamans has completed two weeks of the KLETC training in Hutchinson. Mayor George mentioned to Chief Burnett that he has concerns that Officer Yeamans has no commitment to the city. The city is paying for 14 tanks of gasoline for Officer Yeamans to attend the training in Hutchinson. Mayor George requested Chief Burnett to note his concerns to Officer Yeamans.
Chief Burnett explained that the light bars on both Police vehicles have been installed. Chief Burnett noted that he and Officer Rogers had helped with the installation. Chief Burnett stated that, due to an unidentified email that the council members had received, he has concern that he needs to explain his schedule. Council Members were in agreement that the unidentified email had no effect on their opinion.
Chief Burnett explained problems experienced with the previous radio installation.
Chief Burnett mentioned that he has acquired a bid for the previous radios.
Council Member Dwyer made a motion to declare the previous radio equipment as surplus and allow Chief Burnett to sell the surplus equipment for $3600. Council Member Kasper seconded the motion and the motion carried with a vote of 5-0.
XIII. CODE’S ENFORCEMENT REPORT
Officer Simmons presented a monthly report on the violation notices sent for the month of February. Officer Simmons commented that he has spent six hours on Code’s during February. Eleven field corrections notices have been issued in February.
Officer Simmons requested permission to attend a three day class on Code’s Enforcement that is being offered by the State. Council Member Keffer made a motion, with Council Member Kasper seconding to allow Officer Simmons to attend the seminar in Salina. Lodging for two nights, travel expense and meals, along with hourly wage, are to be included in the expense. The motion passed with a vote of 5-0.
A brief discussion was held on the procedures used.
XIV. FIRE DEPARTMENT REPORT
City Clerk Virgin administered the oath of office to Fire Chief Stone and Assistant Fire Chief Waisner.
Fire Chief Stone noted that due to the recent tragedy, the Fire Department has been shut down. Chief Stone stated that he is in the process of developing Standard Operating Guidelines for the Firefighters. Chief Stone mentioned that he is waiting for the Cities Personnel Policy manual to be completed by Cities Attorney.
Chief Stone noted that he has placed an ad for recruitment of Firefighters for the department. Chief Stone acknowledged the costs involved with requiring the Firefighters to get certified for Firefighter 1. Annual physicals are required, along with the cost for drug tests and EKG’s. The total cost would be approximately $200 per person. Additional costs involve the charge for books for each student and the $50 charge for certification. Chief Stone stated that only himself, Dan Miller and Ron Waisner were Certified as Firefighter 1. Chief Stone mentioned that he has obtained certification for Firefighter 2. Chief Stone commented on the intensity of the requirements for certification.
Chief Stone requested the council consider either a pay scale incentive or a bonus for completion of the certification classes. A brief discussion followed.
Chief Stone presented a quote of $11,754 form Jerry Ingram Fire & Rescue. Included in this quote was the cost of $3,600 for needed new helmets and $374 for full drape nomex hood notched shoulders. Chief Stone noted the importance of the need for these items. In order for the department to meet the regulations for code, these items would need to be acquired. Discussion was held on the turnout gear that is required.
Chief Stone explained the requirements needed for updated turnout gear. It was decided to table the purchase of the additional turnout gear right now.
Chief Stone stated that the 612 truck and the Tanker truck passed inspection. However, the 1976- 611 did not pass inspection. Chief Stone recommends salvaging the 611 truck.
Chief Stone requested permission to place an ad requesting bids for needed lighting in the Fire Station. Council Members were in agreement to get a quote for the lighting.
Mayor George inquired of the future plans for the Memorial Fund for Chief Giles,
Chief Stone stated that the dollars accumulated would be used to build a new fire station. The Auxiliary would be sponsoring some future events to help raise funds.
Chief Stone mentioned that he is contemplating holding a golf tournament to help raise funds.
Discussion was held on recent inspections. Discussion was also held on the possibility of obtaining grants for future purchases.
After discussion on the amount of personal protective gear needed to allow the Fire Department to function again, Council Member Colgin made a motion to allow Chief Stone to purchase the 15 helmets and the 15 full drape nomex hood notched shoulders at a cost of $3,974.25, plus shipping. Council Member Dwyer seconded the motion and the motion carried 5-0.
Council Member Dwyer expressed her concern that some Firefighters willing and eligible to attend the Firefighter 1 class would not be able to because they would not have the proper turnout gear. Council Member Dwyer noted the importance of training and requested Chief Stone to notify the Mayor or Clerk Virgin if that occurs. The council could then consider purchasing the appropriate gear so that all the willing Firefighters would be allowed to attend the training.
Discussion was then held on the costs involved with the training classes. Council Member Kasper made a motion to allow up to $1,000 for books for Firefighter 1 training classes. Council Member Colgin seconded the motion and the motion carried 5-0.
Discussion was held on the costs involved with the physicals for the firefighters.
Council Member Keffer suggested to table further discussion until a Standard Operating Guideline Policy is in effect.
After a discussion on the needs of the Fire Department in order to function again, Council Member Pennington made a motion to allow the Fire Department to be back in full service. Council Member Kasper seconded the motion and the motion carried 5-0.
Council Member Colgin expressed his concern about the amount of dollars that will be paid out for each Firefighter. After a brief discussion, Council Member Colgin made a motion to allow $15 for each call out for each Firefighter. This amount includes the Social Security / Medicare and Unemployment for each Firefighter.
Council Member Dwyer seconded the motion and the motion carried 5-0.
XV. NEW BUSINESS
City Clerk Virgin presented a bill for services from G&M Contracting for the repairs to the Annex Building. Clerk Virgin noted an additional $1,134 for repairs. After a brief explanation of the additional charges, Council Member Kasper made a motion to allow an additional payment of $1,134 to G& M Contracting, for the repairs. Council Member Keffer seconded the motion and the motion carried 5-0.
Mayor George presented a request from Judge Warren for the city to help cover his $60 dues for the National Judges Association. The total cost of the dues is $60, but Judge Warren is requesting the two other cities that he is employed by, to help with the costs. Council Member Dwyer made a motion to allow $20 for Judge Warren for the National Judges Association dues. Council Member Colgin seconded the motion and the motion carried 5-0.
Council Member Colgin noted that he is in the process of obtaining free internet access for City Hall. A brief discussion followed.
Discussion was held on holding a budget meeting. It was decided to hold a budget workshop during the meeting in May.
Council Member Dwyer presented a sympathy card from the Administration at St. Luke’s Hospital.
XVI. ADJOURNMENT
Council Member Dwyer made a motion to adjourn. Council Member Kasper seconded the motion and the motion carried 5-0. The meeting adjourned at 9:10 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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SPECIAL CITY COUNCIL
MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
FEBRUARY 15, 2010
I. CALL TO ORDER
Mayor George called the special meeting to order at 7:00 P.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Jack Colgin Paul Kasper
Ann Keffer and Brad Pennington were absent.
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief
Todd Stone, Assistant Fire Chief
Visitors present were:
Barbara Proffitt, Linn Co. News Charlene Sims, Osawatomie Graphic
III. FIRE DEPARTMENT BUSINESS
Mayor George opened the meeting by expressing his concern over the recent tragedy
with the Fire Department. It was noted that Fire Chief Giles was very instrumental
in creating the Linn Valley Fire Department. Mayor George stated that Fire Chief
Giles would be highly missed by all in the community.
Mayor George noted the need for replacement of Fire Chief Giles. Mayor George
recommended allowing Assistant Fire Chief Stone to replace Fire Chief Giles.
Council Member Colgin made a motion to accept the Mayors recommendation.
Council Member Kasper seconded the motion and the motion carried 3-0.
Mayor George introduced the newly appointed Fire Chief Stone. Fire Chief Stone
suggested that the council consider appointing Ron Waisner as Assistant Fire
Chief.
Mayor George than made the recommendation to appoint Ron Waisner as Assistant
Fire Chief. Council Member Dwyer made a motion, with Council Member Kasper seconding,
to accept the Mayor's recommendation and appoint Ron Waisner as Assistant to
the Fire Chief. The motion carried with a vote of 3-0.
Newly appointed Fire Chief Stone expressed his concern over the condition of the Fire Departments equipment. Chief Stone stated that the Fire Department is not operational at this time. Chief Stone commented that the Rural Fire Department and the LaCygne Fire Department would be on call during the shut down.
Two options for inspection of the equipment were presented by Fire Chief Stone. The first option being a free inspection performed by the Kansas State Highway Patrol. Chief Stone noted that he also has acquired information concerning an option for inspections from an Apparatus Service Company. This option would require a fee from the city for services. Chief Stone noted the quality of the service provided by the Apparatus Company. After a very lengthy discussion concerning the safety issues, Council Member Kasper made a motion to allow Fire Chief Stone to proceed with the Apparatus Service for inspection of three Fire Department trucks, to insure that they are safely operating. Council Member Dwyer seconded the motion and the motion carried 3-0.
Mayor George expressed his concern over the lack of certified firefighters.
It was noted that the Fire Department had been in the process of establishing
a drug testing policy for participants. Mayor George requested that Fire Chief
Stone establish a plan for the Fire Department. Mayor George suggested that
the Fire Department shut down until ten Fire Department participants are certified.
Discussion was held on procedures to increase the number of certified Fire Fighters
for the department. The timeframe for completion of the certification was one
of the main concerns expressed by Chief Stone. Chief Stone noted that it is
difficult to require volunteers to attend the certification classes. A monetary
incentive was one of the suggested ideas to increase participation.
Chief Stone mentioned that plans are being made for the Memorial Service to be held on February 27th, at the Linn Valley Church. Chief Stone stated that Fran Giles requests that, in memory of Fire Chief Giles, donations be made to the Linn Valley Auxiliary.
After a brief discussion on the Memorial Service, Council Member Colgin made a motion to allow a $300 donation to the Memorial, in memory of Fire Chief Giles. Council Member Dwyer seconded the motion and the motion carried 3-0.
City Clerk Virgin noted that Council Member Keffer had expressed concern over the Councils responsibility for condolences to Fran Giles. Mayor George and Council Member Dwyer mentioned that they had visited Mrs. Giles and expressed their sympathy.
Discussion was held on the Firefighters Relief Association. Chief Stone mentioned that he and other members of the Fire Department were in the process of completing the sign up for the Firefighters Relief Association. Chief Stone stated that since the accident, thanks to the help of others, the Fire Department is now participating in the Relief Program.
Council Member Dwyer expressed her gratitude to the Mayor, Chief Stone and Police Chief Burnett.
Mayor George closed the meeting by noting the importance of safety for the
Linn Valley Firefighters. Council Members present expressed their concern also.
Mayor George noted that the Fire Department would be shut down indefinitely
until Fire Chief Stone can reorganize the Department.
IV. ADJOURNMENT
There being no further business to discuss, Mayor George called for a motion
to adjourn. Council Member Kasper made a motion to adjourn. Council Member Colgin
seconded the motion and the motion carried 3-0. The meeting adjourned at 8:25
P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
--------------------------------------------------------------------------------------------------------------------
CITY
COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
02/08/2010
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jack Colgin Brad Pennington Paul Kasper
Jeanne Dwyer and Ann Keffer were absent.
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief Stan Giles, Fire Chief
Don Ritter, Building Inspector Larry Walrod, Consultant
Visitors present were:
Barbara Proffitt, Linn County News Diana Pennington
Ernie Simmons, Police Officer
III. APPROVAL OF THE MINUTES
Mayor George called for the approval of the minutes from the January 11th and
the January 16th meetings. Council Member Pennington made a motion to approve
the minutes as presented. Council Member Kasper seconded the motion and the
motion carried 3-0.
IV. OPEN FORUM
Mayor George inquired if there were any comments from the visitors. There being
no comments or concerns, Mayor George noted that Larry Robinson, Coordinator
for the Counties 911 Emergency Address System, was unable to attend the meeting
as requested.
Council Member Dwyer arrived at the meeting at 6:05 P.M.
She expressed her concern over the confusion with the new address system. Mayor
George mentioned that he would try again to contact Mr. Robinson to attend next
months meeting.
V. CITY CLERK'S REPORT
A. FINANCIAL STATUS REPORT
City Clerk Virgin presented the monthly financial status report. Clerk Virgin
reported receiving $120,488.21 from the County for the tax distribution for
January. Clerk Virgin also noted receiving $4,015.48 for the States Highway
Gasoline Tax dollars. The balance of all the cities accounts, as of January
31st was $222,749.27. Clerk Virgin noted that she is initiating a three month
CD, in the amount of $50,000. Council Member Pennington expressed his concern
and noted a need for additional reports. A brief session was held with questions
being directed to the City Clerk. Council Member Colgin also noted his concern
over the procedure for payroll. City Clerk Virgin addressed each question and
noted concern to produce the reports requested, to the best of her ability.
Clerk Virgin stated that she would be glad to work with the Council Members
to address their concerns.
B. CLAIM VOUCHER APPROVAL
City Clerk Virgin presented claim vouchers numbered 5925 thru 5999 and Street
and Highway #1201 and the electronic funds transfers for the KPERS payments.
Council Member Dwyer made a motion, with Council Member Kasper seconding, to
approve the payment of the vouchers presented, in the amount of $23,760.35.
The motion carried with a vote of 4-0.
C. CLEANING LADY FEES
City Clerk Virgin explained that originally the council had established to pay
the newly hired cleaning lady $60 a month, for the first two months of cleaning.
Clerk Virgin noted the additional cleaning that was needed on the initial cleaning.
After a brief discussion, Council Member Pennington made a motion to allow a
payment of $75 to the cleaning lady for the first month. Council Member Kasper
seconded the motion and the motion carried 4-0.
D. CALENDARS
Clerk Virgin explained that in the past the City Council had approved the purchase
of calendar books. Council Member Dwyer noted that these books were used in
the "Welcome Packets" that the City was originally presenting to newcomers
to Linn Valley. All council members were in agreement not to purchase any additional
calendar books.
E. AUDITOR CONTRACT
A brief discussion was held on the process for auditing. Council Member Kasper
made a motion to allow the Mayor to sign the contract with Diehl, Banwart &
Bolton, CPA's, at a total cost of $2100. Council Member Dwyer seconded the motion
and the motion carried 4-0.
VI. BUILDING INSPECTORS REPORT
A. MONTHLY ACTIVITY REPORT
Building Inspector Ritter presented a report on the inspections for the month
of January. It was noted that only five inspections were performed during the
month.
B. 3178 CONDEMNATION PROCESS
Building Inspector Ritter stated he noticed a dumpster at the structure on lot
#3178.
C. 3200 RESOLUTION
Building Inspector Ritter noted the upcoming Public Hearing that is scheduled
for the March 8th council meeting. Inspector Ritter went on to explain that
this hearing is the result of Resolution #40 which was passed at the last council
meeting. This Resolution calls for a hearing on why the structure on lot #3200
should not be condemned and ordered repaired or demolished.
City Clerk Virgin noted that all notices have been sent and publications are
in the process.
D. ANNEX REPAIRS
Building Inspector Ritter mentioned that he has performed a couple inspections
on the remodeling of the Annex Building at City Hall.
It was noted that the remodeling is on target for completion at the suggested
completion date.
VII. POLICE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented a report on the monthly activity of the Police
Department.
9 stops made, 8 citations written, 2 warnings
11 reports
1 domestic battery report
1 DWR report with arrest
2 accident reports
1 missing person report solved
7 misc. reports filed
B. CITIZENS ACADEMY
Police Chief Burnett noted some concern over the ride along program. Chief Burnett
is in the process of checking with the insurance coverage for this program.
Council Member Dwyer suggested the Police Chief check with other cities on the
procedure used for this program.
C. HOME SECURITY TRAINING
Police Chief Burnett reported that he and Officer Simmons recently attended
the Homeland Security Training that was held in New Mexico. Police Chief Burnett
suggested that he is now capable of training others on incidents involving terrorist
bombings.
D. TASER TRAINING
Police Chief Burnett noted that the entire Linn Valley Police Department has
completed the required training on tasers. All Linn Valley Officers are now
certified to carry the taser.
E. ACTIVE SHOOTER TRAINING
Chief Burnett noted that the entire Linn Valley Police Department was involved
in an active shooter training scenario at the Prairie View High School. The
training was conducted by the Johnson County Sheriff's Office Swat team.
F. ASSET FORFEITURE TRAINING
Police Chief Burnett reported that he and Officer Rogers recently attended the
Lenexa Police Departments training for asset forfeiture. This training establishes
procedures for seizing assets used in the commission of drug related offenses.
G. BOAT REPAIRS
Police Chief Burnett stated that he has contacted David Freer about completing
an estimate for repairs to the boat.
H. EQUIPMENT FOR POLICE CARS
Police Chief Burnett noted that he has obtained all the equipment, (purchase
approved at the last council meeting) to update both Police cars. Unique Rides
will be installing the equipment.
I. KLETC TRAINING FOR OFFICER YEAMANS
Chief Burnett explained that Officer Yeamans has recently been made aware of
an opportunity to attend full time Police Academy at no cost to the city for
his salary. The State of Kansas will pay his salary, as a veteran, through his
unemployment. The only responsibility that the city would have is to provide
his mileage ($.50 per mile) there and back each week. Chief Burnett noted the
cost would be approximately $2,688. A lengthy discussion followed on various
ways to provide transportation. Council Member Dwyer than made a motion allowing
Officer Yeamans to attend the KLETC training, at a cost to the city of Linn
Valley, for fourteen tanks of gas. Council Member Colgin seconded the motion
and the motion carried 4-0. Chief Burnett to present this option to Officer
Yeamans for his approval.
J. PURCHASE OF RADIOS and GLOCK PISTOLS
Chief Burnett presented a request to purchase two new radios and repeaters from
Western Communications. The cost for these radios and repeaters would be approximately
$3,974.76. Chief Burnett also presented a proposal to purchase two new glock
pistols.
After a brief explanation of the purpose to purchase these items, Council Member Colgin made a motion to allow Chief Burnett to purchase the two radios and repeater, at a cost of $3974.76 which includes installation. Council Member Dwyer seconded the motion and the motion carried 4-0.
Council Member Kasper made a motion to allow Chief Burnett to purchase three new Glock Pistols, at a cost of $647. Council Member Pennington seconded the motion and the motion carried 4-0.
K. MUTUAL AID AGREEMENT
Mayor George noted that he has concerns about the misuse of the Mutual Aid Agreement,
with other officers in the county. Mayor George commented that some of the situations
are not emergencies. Mayor George encourages the Police Department to use discretion
concerning the Mutual Aid Agreement requirements.
L. CODES ENFORCEMENT REPORT
Council Member Dwyer inquired about the new policy of enforcement for the Code's
violations. Police Chief Burnett suggested that his officers are in the process
of organizing the department. Chief Burnett will inform his officers of the
need for a report for the next meeting.
M. ANIMAL CONTROL
Questions regarding the animal control pen were directed to Chief Burnett.
Chief Burnett noted that he has obtained a quote from Frankie Noel on the cost
involving running a water line to the pen. Discussion was held on the options
available. No decisions were made.
VIII. UNFINISHED BUSINESS
A. ORDINANCE #127
An ordinance adopting the codification of Zoning Ordinances of the City of Linn
Valley and repealing previous zoning ordinances and regulations enacted by the
city, was presented for approval.
Mayor George introduced Consultant, Larry Walrod. Mr. Walrod explained the purpose of the new zoning ordinance and the process of adopting the ordinance. Mr. Walrod noted that any future changes to the Zoning Ordinance would need to be presented to the Planning & Zoning Commission first. A brief discussion was held on the recommended changes.
Council Member Pennington made a motion to adopt Ordinance # 127. Council Member Colgin seconded the motion and the motion carried 4-0.
Council Member Pennington and the other Council Members expressed their gratitude for Diana Pennington's part in recording the changes for the zoning regulations.
B. PLANNING & ZONING MEETING CHANGES
Mayor George explained that the Planning & Zoning Commission has made a
change from regular scheduled monthly meetings to meetings as needed.
IX. FIRE DEPARTMENT REPORT
A. MONTLY ACTIVITY REPORT
Fire Chief Giles presented a brief report on the activity of the Fire Department
for the month of January. Chief Giles noted that in comparison to last year,
the calls are down. This year to date only 6 calls have been responded to by
the Fire Department.
B. DEFIBRILLATOR BATTERIES
Chief Giles noted that he has purchased a new battery for the cities defibrillator.
C. NEW DEFIBRILLATOR
Council Member Dwyer presented the Fire Chief with a newly donated defibrillator.
All council members expressed their gratitude for the donation from St. Luke's
Medical Group. Mr. and Mrs. William Hunter provided the donation that paid for
the new battery and electrodes for the newly acquired defibrillator.
X. NEW BUSINESS
A. SALT & SAND PURCHASE
Council Member Colgin requested the council consider allowing the purchase of
a load of salt and sand, from the Street & Highway Fund. Council Member
Colgin made a motion, with Council Member Kasper seconding to allow the purchase
of a load of salt and sand and to ask the Property Owners Association to spread
the salt and sand for us. The motion carried with a vote of 4-0.
B. CPR TRAINING
Police Chief Burnett noted that he is in the process of organizing a CPR and
AED training for the citizens of Linn Valley. More details will be furnished
at the next meeting.
XI. ADJOURNMENT
There being no further business to discuss, Council Member Pennington made a
motion to adjourn. Council Member Kasper seconded the motion and the motion
carried with a vote of 4-0. The meeting adjourned at 7:50 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
--------------------------------------------------------------------------------------------------------------------
SPECIAL CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
01/16/10
I. CALL TO ORDER
Mayor George called the special council meeting to order at 8:35 A.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Paul Kasper Brad Pennington Jack Colgin
Ann Keffer was absent.
Others present were:
Joyce Virgin, City Clerk
III. REPLACEMENT WINDOWS
Mayor George stated that the purpose of the special meeting is to consider an option presented by the contractor that is making repairs to the Annex. The current windows in the Annex are mobile home windows. The contractor (Gary Barton) presented an option to purchase and install eleven windows to replace the mobile home windows, in the Annex. The amount of the purchase price and installation is $2800. After a brief discussion, Council Member Pennington made a motion to purchase the windows, at a cost not to exceed $2800. Council Member Colgin seconded the motion and the motion carried 4-0.
Other repairs to the annex were discussed, but no decisions were made.
IV. ADJOURNMENT
There being no further business to discuss, Council Member Colgin made a motion to adjourn. Council Member Pennington seconded the motion and the motion carried 4-0. The meeting adjourned at 8:45 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
--------------------------------------------------------------------------------------------------------------------
CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
JANUARY 11, 2010
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Ann Keffer Brad Pennington Paul Kasper
Jack Colgin was absent at roll call.
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief
Don Ritter, Building Inspector Stan Giles, Fire Chief
Todd Stone, Assistant Fire Chief
City Attorney Thompson was absent.
Visitors present were:
Barbara Proffitt, Linn County News Charlene Sims, Osawatomie Graphic
Officers Yeamans and Simmons Diana Pennington Gary Barton
Brandon Johnson Leonard Gorter
III. APPROVAL OF MINUTES
Mayor George called for the approval of the minutes from the December 14th and 29th, 2009, and the January 4th, 2010 meetings. Council Member Kasper made a motion to approve the minutes as presented. Council Member Keffer seconded the motion and the motion carried 4-0.
Council Member Colgin arrived at 6:02 P.M.
IV. OPEN FORUM
Mayor George opened the meeting for questions from the visitors. There were no questions or concerns expressed.
V. POA REPRESENTATIVE REPORT
There was no one present from the Linn Valley Lakes Property Owners Association.
VI. BUILDING INSPECTORS REPORT
A. MONTHLY ACTIVITY REPORT
Building Inspector Ritter presented a report on the inspections for the month of December.
12 inspections- 1 new permit- finalized 1 project- 39 projects still open
B. ANNEX BUILDING INSPECTIONS
Inspector Ritter noted the City has been issued a building permit for the repairs to the annex building.
C. VACATION TIME
Inspector Ritter stated that he would be away from January 20th thru the 28th.
Council Members were in agreement that Inspector Ritter should contact Gordon Haggard, to request that he perform inspections needed in his absence.
D. BIDS FOR LOT 3178
Mayor George acknowledged the published ad for the demolition of the structure on lot 3178. Mayor George stated that five bids had been received.
Johnson Home Improvement- $5,700
Chris Self- $15,000
Cutting Edge- $14,350
Gary Barton- $8,000
Danny McElreath- $29,000
After a brief discussion, Council Member Kasper made a motion to accept the bid from Johnson Home Improvement, in the amount of $5,700, with the consideration that the job would be completed in 90 days (weather permitting). Council Member Dwyer seconded the motion and the motion carried 5-0.
E. RESOLUTION #40
Mayor George presented a resolution for the purpose of holding a public hearing for consideration of condemnation for the structure on lot #3200.
Council Member Dwyer made a motion to approve Resolution #40. Council Member Keffer seconded the motion and the motion carried 5-0.
VII. POLICE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented a report on the activity of the Police Department during December.
18 citations issued- 8 warnings given- 11 reports- 2 theft reports-
1 attempted battery- 1 attempted suicide- 1 accident report- 1 missing person investigation- 1 arrest on a DUI- 5 misc. reports.
B. CITIZENS ACADEMY
Chief Burnett noted that Officer Rogers is in the process of organizing a Citizens Academy. Details of the program were discussed.
C. DEPARTMENT OF HOMELAND SECURITY TRAINING
Chief Burnett stated that he and Officer Simmons would be attending the training offered by The Department of Homeland Security on January 31st. It was noted by Chief Burnett, that he has completed a schedule to cover the open shifts during the training.
D. TASER TRAINING
Chief Burnett acknowledged that the entire Police Department would complete the taser training at the Miami County’s Sheriff’s office on January 23rd. The training is being conducted by Deputy Williams with the Miami County Sheriffs Office.
E. ACTIVE SHOOTER TRAINING
Chief Burnett noted training that would be held at the Prairie View School on January 18. This training is being conducted by the Johnson County Sheriff’s Office SWAT team.
F. ASSET FORFEITURE
Chief Burnett and Officer Rogers will be attending a training class on asset forfeiture, offered by the Lenexa Police Department, on January 20th.
This training will help the officers with drug related cases that involve seizing assets used in the commission of drug related offenses.
G. BOAT PROBLEMS
Police Chief Burnett remarked that due to a bad seal, the cities boat is in need of repairs to the floor. Other problems were discussed. Chief Burnett inquired if the council would like him to contact David Freer for bids on the costs of the repairs. All council members were in agreement to allow Chief Burnett to contact David Freer.
H. POLICE DEPARTMENT ITEMS REQUEST
Chief Burnett noted problems with the control box on the Impala. Chief Burnett suggested that he has been in contact with Galls, and is working on obtaining a discount on other equipment needed for both vehicles.
After a discussion on the needed items, Council Member Keffer made a motion to approve expenditure of $1971.47 for the Police Department Impala, and $1092 for equipment for the Crown Vic, to caveat the possibility of getting a more reasonable bid for labor costs involved. Council Member Kasper seconded the motion. Council Member Kasper than withdrew his motion. Council Member Pennington seconded the motion and the motion carried with a vote of 4 in favor and 1 abstaining. Council Member Kasper abstained from voting.
I. 911 ADDRESS SYSTEM
Council Member Dwyer noted problems concerning the new address system for 911. Other comments and concerns about the new system were addressed by the council. Mayor George suggested that Police Chief Burnett contact the 911 representative of the County and request their attendance at the next council meeting.
J. VISITOR COMMENTS
Leonard Gorter interrupted the meeting. He stated that he was unable to make the public comment portion of the meeting. Mayor George allowed Mr. Gorter to speak. Mr. Gorter noted an article in the newsletter about the Police Departments issuance of tickets. He inquired as to why some people are given tickets and others are given warnings. Police Chief Burnett addressed Mr. Gorters concern. Mayor George stated that he would contact Mr. Gorter for further explanation at a later date.
VIII. CLERK’S REPORT
A. POLICE CHIEF BURNETT’S EMPLOYMENT ANNIVERSARY
City Clerk Virgin made comment that Police Chief Burnett has been employed by the city for five years, as of January 10th. Council Members congratulated Chief Burnett.
B. FINANCIAL STATUS REPORT
City Clerk Virgin presented the financial status report of all the cities accounts for the year ending 2009.
General Fund carryover to 2010 budget- $49,863.78
Street & Highway carryover to 2010 budget- $53,170.02
Mayor’s Christmas Tree carryover to 2010 budget- $374.46
Park’s & Recreation Fund carryover to 2010 budget- $600.00
Balance of all carryovers to the 2010 budget is $104,008.26.
C. CLAIM VOUCHERS
City Clerk Virgin presented claim vouchers numbered 5902 thru 5933 for the General Fund and 1120 for the Street & Highway and the December EFT Kpers payments voucher in the amount of $27,298.58. Council Member Keffer made a motion to approve the payment of the vouchers presented in the amount of $27,298.58. Council Member Pennington seconded the motion and the motion carried 5-0.
D. CLEANING LADY POSITION
A brief discussion was held on the position for cleaning lady. Two applications have been received. Mayor George inquired if Council Member Dwyer would like to interview the applicants. Council Member Dwyer suggested that the City Clerk would be in charge of the cleaning lady, so she should have the authority to make a decision regarding the position. Council Member Kasper volunteered to assist the City Clerk.
IX. FIRE DEPARTMENT’S REPORT
A. MONTHLY ACTIVITY REPORT
Assistant Fire Chief Stone presented the monthly activity report for the Fire Department. He noted that so far this year four medical calls have been responded to by the Fire Department.
B. PUMPER TRUCK ESSAY
Assistant Stone requested permission to enter an essay contest, for a new pumper truck. All council members were in agreement to allow Assistant Stone to enter the contest.
C. REFRIGERATOR FOR FIRE STATION
Chief Giles noted that the refrigerator at the fire station is in need of repair. Council Member Kasper made a motion to allow Chief Giles permission to purchase a refrigerator for the fire station, at a cost not to exceed $300. Council Member Colgin seconded the motion and the motion carried 5-0.
X. MAYOR’S REPORT
A. P & Z COMMISSION PUBLIC HEARING
Mayor George reminded everyone that the Planning & Zoning Commission would hold a Public Hearing on January 18th. The hearing would be at 6:00 P.M. at the Community Center. The purpose of the hearing is to allow the public comment on the recommended changes for Ordinance #22 (Zoning Ordinance).
B. FIRE DEPARTMENT PETITION
Mayor George presented a copy of the petition to alter the Linn County Fire District. This petition, (if approved) will allow the release of the Cities Fire Department from the Rural Fire District. Mayor George will present the petition to the Linn County Commissioners, for their approval.
XI. UNFINISHED BUSINESS
A. MAYOR’S CHRISTMAS TREE EVENT
Council Member Keffer commented that she had received a thank you note from one of the recipients of the donation for the Mayor’s Christmas Tree event. Council Member Keffer presented a report on the distribution of the donations and extended a thank you, on behalf of the city, for all the donations.
B. REPAIRS TO THE ANNEX
Mayor George noted that the contractors that are repairing the City Hall Annex had contacted him. They are requesting to be paid for materials that are purchased for the repairs. Mayor George requested they purchase the material and present a bill to the City Clerk. Council Member Kasper made a motion to allow periodic payments for material, upon presentation of bills.
Council Member Dwyer seconded the motion and the motion carried 5-0.
XII. NEW BUSINESS
A. DEFIBRILLATOR
Council Member Dwyer mentioned that the City has been donated a defibrillator from her employer, Saint Lukes Medical Group. New batteries and electrodes were donated from Mr. and Mrs. William Hunter of Kansas City, Missouri. Council Member Dwyer requested City Clerk Virgin to respond with a thank you letter. Council Members expressed their gratitude for the donation.
B. JOB DESCRIPTION PROPOSAL
Council Member Keffer presented a proposal to try to alleviate problems concerning the Building Inspector and Code’s Officer positions. Council Member Keffer suggested combining the two jobs. A lengthy discussion followed. Police Chief Burnett interrupted the discussion by suggesting the council consider using the part-time Police Officers for the Code’s Officers position. Chief Burnett explained that in most cities, the Police Department is responsible for Code’s violations. All the council members were in agreement that this would solve some of the problems of enforcement of the violations. Chief Burnett will organize the department.
A discussion on the current job description for the Building Inspector was held. Council Member Keffer expressed her concern that the Mayor does not supervise the Building Inspector. Council Member Keffer also stated that she is concerned that records for the Building Inspections Department are not kept at City Hall. Suggestions were addressed. The most recent job description for Building Inspector authorizes the City Council to be the supervisor for the position. Council Members were in agreement to keep Council Member Colgin as liaison for the Building Inspector. Council Member Keffer stated that she would review the new personnel manual when it is presented and address the situation again in the future.
City Clerk Virgin stated that she had contacted the Cities Attorney about the personnel manual. It apparently is still at the proof readers. It should be ready by the next council meeting.
C. FIRE DEPARTMENT REQUEST
Fire Chief Giles explained the need for a metal box for the bed of one of the Fire Trucks. This box would be used to store medical supplies. Council Member Colgin made a motion to allow Chief Giles to purchase a metal storage box for the truck, at a cost not to exceed $350. Council Member Pennington seconded the motion and the motion carried 5-0.
D. RESOLUTION #39
Mayor George presented Resolution #39 for approval.
Resolution #39.
A resolution of the City of Linn Valley, regarding a waiver from GAAP-Prescribed statements and General Fixed Assets Accounting for 2010.
Council Member Dwyer made a motion, with Council Member Keffer seconding to adopt Resolution #39. The motion carried with a vote of 5-0.
XIII. ADJOURNMENT
Council Member Dwyer made a motion to adjourn. Council Member Pennington seconded the motion and the motion carried 5-0. The meeting adjourned at 8:20 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk