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2010 MINUTES
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SPECIAL CITY COUNCIL
MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
FEBRUARY 15, 2010
I. CALL TO ORDER
Mayor George called the special meeting to order at 7:00 P.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Jack Colgin Paul Kasper
Ann Keffer and Brad Pennington were absent.
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief
Todd Stone, Assistant Fire Chief
Visitors present were:
Barbara Proffitt, Linn Co. News Charlene Sims, Osawatomie Graphic
III. FIRE DEPARTMENT BUSINESS
Mayor George opened the meeting by expressing his concern over the recent tragedy
with the Fire Department. It was noted that Fire Chief Giles was very instrumental
in creating the Linn Valley Fire Department. Mayor George stated that Fire Chief
Giles would be highly missed by all in the community.
Mayor George noted the need for replacement of Fire Chief Giles. Mayor George
recommended allowing Assistant Fire Chief Stone to replace Fire Chief Giles.
Council Member Colgin made a motion to accept the Mayors recommendation.
Council Member Kasper seconded the motion and the motion carried 3-0.
Mayor George introduced the newly appointed Fire Chief Stone. Fire Chief Stone
suggested that the council consider appointing Ron Waisner as Assistant Fire
Chief.
Mayor George than made the recommendation to appoint Ron Waisner as Assistant
Fire Chief. Council Member Dwyer made a motion, with Council Member Kasper seconding,
to accept the Mayor's recommendation and appoint Ron Waisner as Assistant to
the Fire Chief. The motion carried with a vote of 3-0.
Newly appointed Fire Chief Stone expressed his concern over the condition of the Fire Departments equipment. Chief Stone stated that the Fire Department is not operational at this time. Chief Stone commented that the Rural Fire Department and the LaCygne Fire Department would be on call during the shut down.
Two options for inspection of the equipment were presented by Fire Chief Stone. The first option being a free inspection performed by the Kansas State Highway Patrol. Chief Stone noted that he also has acquired information concerning an option for inspections from an Apparatus Service Company. This option would require a fee from the city for services. Chief Stone noted the quality of the service provided by the Apparatus Company. After a very lengthy discussion concerning the safety issues, Council Member Kasper made a motion to allow Fire Chief Stone to proceed with the Apparatus Service for inspection of three Fire Department trucks, to insure that they are safely operating. Council Member Dwyer seconded the motion and the motion carried 3-0.
Mayor George expressed his concern over the lack of certified firefighters.
It was noted that the Fire Department had been in the process of establishing
a drug testing policy for participants. Mayor George requested that Fire Chief
Stone establish a plan for the Fire Department. Mayor George suggested that
the Fire Department shut down until ten Fire Department participants are certified.
Discussion was held on procedures to increase the number of certified Fire Fighters
for the department. The timeframe for completion of the certification was one
of the main concerns expressed by Chief Stone. Chief Stone noted that it is
difficult to require volunteers to attend the certification classes. A monetary
incentive was one of the suggested ideas to increase participation.
Chief Stone mentioned that plans are being made for the Memorial Service to be held on February 27th, at the Linn Valley Church. Chief Stone stated that Fran Giles requests that, in memory of Fire Chief Giles, donations be made to the Linn Valley Auxiliary.
After a brief discussion on the Memorial Service, Council Member Colgin made a motion to allow a $300 donation to the Memorial, in memory of Fire Chief Giles. Council Member Dwyer seconded the motion and the motion carried 3-0.
City Clerk Virgin noted that Council Member Keffer had expressed concern over the Councils responsibility for condolences to Fran Giles. Mayor George and Council Member Dwyer mentioned that they had visited Mrs. Giles and expressed their sympathy.
Discussion was held on the Firefighters Relief Association. Chief Stone mentioned that he and other members of the Fire Department were in the process of completing the sign up for the Firefighters Relief Association. Chief Stone stated that since the accident, thanks to the help of others, the Fire Department is now participating in the Relief Program.
Council Member Dwyer expressed her gratitude to the Mayor, Chief Stone and Police Chief Burnett.
Mayor George closed the meeting by noting the importance of safety for the
Linn Valley Firefighters. Council Members present expressed their concern also.
Mayor George noted that the Fire Department would be shut down indefinitely
until Fire Chief Stone can reorganize the Department.
IV. ADJOURNMENT
There being no further business to discuss, Mayor George called for a motion
to adjourn. Council Member Kasper made a motion to adjourn. Council Member Colgin
seconded the motion and the motion carried 3-0. The meeting adjourned at 8:25
P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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CITY
COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
02/08/2010
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jack Colgin Brad Pennington Paul Kasper
Jeanne Dwyer and Ann Keffer were absent.
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief Stan Giles, Fire Chief
Don Ritter, Building Inspector Larry Walrod, Consultant
Visitors present were:
Barbara Proffitt, Linn County News Diana Pennington
Ernie Simmons, Police Officer
III. APPROVAL OF THE MINUTES
Mayor George called for the approval of the minutes from the January 11th and
the January 16th meetings. Council Member Pennington made a motion to approve
the minutes as presented. Council Member Kasper seconded the motion and the
motion carried 3-0.
IV. OPEN FORUM
Mayor George inquired if there were any comments from the visitors. There being
no comments or concerns, Mayor George noted that Larry Robinson, Coordinator
for the Counties 911 Emergency Address System, was unable to attend the meeting
as requested.
Council Member Dwyer arrived at the meeting at 6:05 P.M.
She expressed her concern over the confusion with the new address system. Mayor
George mentioned that he would try again to contact Mr. Robinson to attend next
months meeting.
V. CITY CLERK'S REPORT
A. FINANCIAL STATUS REPORT
City Clerk Virgin presented the monthly financial status report. Clerk Virgin
reported receiving $120,488.21 from the County for the tax distribution for
January. Clerk Virgin also noted receiving $4,015.48 for the States Highway
Gasoline Tax dollars. The balance of all the cities accounts, as of January
31st was $222,749.27. Clerk Virgin noted that she is initiating a three month
CD, in the amount of $50,000. Council Member Pennington expressed his concern
and noted a need for additional reports. A brief session was held with questions
being directed to the City Clerk. Council Member Colgin also noted his concern
over the procedure for payroll. City Clerk Virgin addressed each question and
noted concern to produce the reports requested, to the best of her ability.
Clerk Virgin stated that she would be glad to work with the Council Members
to address their concerns.
B. CLAIM VOUCHER APPROVAL
City Clerk Virgin presented claim vouchers numbered 5925 thru 5999 and Street
and Highway #1201 and the electronic funds transfers for the KPERS payments.
Council Member Dwyer made a motion, with Council Member Kasper seconding, to
approve the payment of the vouchers presented, in the amount of $23,760.35.
The motion carried with a vote of 4-0.
C. CLEANING LADY FEES
City Clerk Virgin explained that originally the council had established to pay
the newly hired cleaning lady $60 a month, for the first two months of cleaning.
Clerk Virgin noted the additional cleaning that was needed on the initial cleaning.
After a brief discussion, Council Member Pennington made a motion to allow a
payment of $75 to the cleaning lady for the first month. Council Member Kasper
seconded the motion and the motion carried 4-0.
D. CALENDARS
Clerk Virgin explained that in the past the City Council had approved the purchase
of calendar books. Council Member Dwyer noted that these books were used in
the "Welcome Packets" that the City was originally presenting to newcomers
to Linn Valley. All council members were in agreement not to purchase any additional
calendar books.
E. AUDITOR CONTRACT
A brief discussion was held on the process for auditing. Council Member Kasper
made a motion to allow the Mayor to sign the contract with Diehl, Banwart &
Bolton, CPA's, at a total cost of $2100. Council Member Dwyer seconded the motion
and the motion carried 4-0.
VI. BUILDING INSPECTORS REPORT
A. MONTHLY ACTIVITY REPORT
Building Inspector Ritter presented a report on the inspections for the month
of January. It was noted that only five inspections were performed during the
month.
B. 3178 CONDEMNATION PROCESS
Building Inspector Ritter stated he noticed a dumpster at the structure on lot
#3178.
C. 3200 RESOLUTION
Building Inspector Ritter noted the upcoming Public Hearing that is scheduled
for the March 8th council meeting. Inspector Ritter went on to explain that
this hearing is the result of Resolution #40 which was passed at the last council
meeting. This Resolution calls for a hearing on why the structure on lot #3200
should not be condemned and ordered repaired or demolished.
City Clerk Virgin noted that all notices have been sent and publications are
in the process.
D. ANNEX REPAIRS
Building Inspector Ritter mentioned that he has performed a couple inspections
on the remodeling of the Annex Building at City Hall.
It was noted that the remodeling is on target for completion at the suggested
completion date.
VII. POLICE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented a report on the monthly activity of the Police
Department.
9 stops made, 8 citations written, 2 warnings
11 reports
1 domestic battery report
1 DWR report with arrest
2 accident reports
1 missing person report solved
7 misc. reports filed
B. CITIZENS ACADEMY
Police Chief Burnett noted some concern over the ride along program. Chief Burnett
is in the process of checking with the insurance coverage for this program.
Council Member Dwyer suggested the Police Chief check with other cities on the
procedure used for this program.
C. HOME SECURITY TRAINING
Police Chief Burnett reported that he and Officer Simmons recently attended
the Homeland Security Training that was held in New Mexico. Police Chief Burnett
suggested that he is now capable of training others on incidents involving terrorist
bombings.
D. TASER TRAINING
Police Chief Burnett noted that the entire Linn Valley Police Department has
completed the required training on tasers. All Linn Valley Officers are now
certified to carry the taser.
E. ACTIVE SHOOTER TRAINING
Chief Burnett noted that the entire Linn Valley Police Department was involved
in an active shooter training scenario at the Prairie View High School. The
training was conducted by the Johnson County Sheriff's Office Swat team.
F. ASSET FORFEITURE TRAINING
Police Chief Burnett reported that he and Officer Rogers recently attended the
Lenexa Police Departments training for asset forfeiture. This training establishes
procedures for seizing assets used in the commission of drug related offenses.
G. BOAT REPAIRS
Police Chief Burnett stated that he has contacted David Freer about completing
an estimate for repairs to the boat.
H. EQUIPMENT FOR POLICE CARS
Police Chief Burnett noted that he has obtained all the equipment, (purchase
approved at the last council meeting) to update both Police cars. Unique Rides
will be installing the equipment.
I. KLETC TRAINING FOR OFFICER YEAMANS
Chief Burnett explained that Officer Yeamans has recently been made aware of
an opportunity to attend full time Police Academy at no cost to the city for
his salary. The State of Kansas will pay his salary, as a veteran, through his
unemployment. The only responsibility that the city would have is to provide
his mileage ($.50 per mile) there and back each week. Chief Burnett noted the
cost would be approximately $2,688. A lengthy discussion followed on various
ways to provide transportation. Council Member Dwyer than made a motion allowing
Officer Yeamans to attend the KLETC training, at a cost to the city of Linn
Valley, for fourteen tanks of gas. Council Member Colgin seconded the motion
and the motion carried 4-0. Chief Burnett to present this option to Officer
Yeamans for his approval.
J. PURCHASE OF RADIOS and GLOCK PISTOLS
Chief Burnett presented a request to purchase two new radios and repeaters from
Western Communications. The cost for these radios and repeaters would be approximately
$3,974.76. Chief Burnett also presented a proposal to purchase two new glock
pistols.
After a brief explanation of the purpose to purchase these items, Council Member Colgin made a motion to allow Chief Burnett to purchase the two radios and repeater, at a cost of $3974.76 which includes installation. Council Member Dwyer seconded the motion and the motion carried 4-0.
Council Member Kasper made a motion to allow Chief Burnett to purchase three new Glock Pistols, at a cost of $647. Council Member Pennington seconded the motion and the motion carried 4-0.
K. MUTUAL AID AGREEMENT
Mayor George noted that he has concerns about the misuse of the Mutual Aid Agreement,
with other officers in the county. Mayor George commented that some of the situations
are not emergencies. Mayor George encourages the Police Department to use discretion
concerning the Mutual Aid Agreement requirements.
L. CODES ENFORCEMENT REPORT
Council Member Dwyer inquired about the new policy of enforcement for the Code's
violations. Police Chief Burnett suggested that his officers are in the process
of organizing the department. Chief Burnett will inform his officers of the
need for a report for the next meeting.
M. ANIMAL CONTROL
Questions regarding the animal control pen were directed to Chief Burnett.
Chief Burnett noted that he has obtained a quote from Frankie Noel on the cost
involving running a water line to the pen. Discussion was held on the options
available. No decisions were made.
VIII. UNFINISHED BUSINESS
A. ORDINANCE #127
An ordinance adopting the codification of Zoning Ordinances of the City of Linn
Valley and repealing previous zoning ordinances and regulations enacted by the
city, was presented for approval.
Mayor George introduced Consultant, Larry Walrod. Mr. Walrod explained the purpose of the new zoning ordinance and the process of adopting the ordinance. Mr. Walrod noted that any future changes to the Zoning Ordinance would need to be presented to the Planning & Zoning Commission first. A brief discussion was held on the recommended changes.
Council Member Pennington made a motion to adopt Ordinance # 127. Council Member Colgin seconded the motion and the motion carried 4-0.
Council Member Pennington and the other Council Members expressed their gratitude for Diana Pennington's part in recording the changes for the zoning regulations.
B. PLANNING & ZONING MEETING CHANGES
Mayor George explained that the Planning & Zoning Commission has made a
change from regular scheduled monthly meetings to meetings as needed.
IX. FIRE DEPARTMENT REPORT
A. MONTLY ACTIVITY REPORT
Fire Chief Giles presented a brief report on the activity of the Fire Department
for the month of January. Chief Giles noted that in comparison to last year,
the calls are down. This year to date only 6 calls have been responded to by
the Fire Department.
B. DEFIBRILLATOR BATTERIES
Chief Giles noted that he has purchased a new battery for the cities defibrillator.
C. NEW DEFIBRILLATOR
Council Member Dwyer presented the Fire Chief with a newly donated defibrillator.
All council members expressed their gratitude for the donation from St. Luke's
Medical Group. Mr. and Mrs. William Hunter provided the donation that paid for
the new battery and electrodes for the newly acquired defibrillator.
X. NEW BUSINESS
A. SALT & SAND PURCHASE
Council Member Colgin requested the council consider allowing the purchase of
a load of salt and sand, from the Street & Highway Fund. Council Member
Colgin made a motion, with Council Member Kasper seconding to allow the purchase
of a load of salt and sand and to ask the Property Owners Association to spread
the salt and sand for us. The motion carried with a vote of 4-0.
B. CPR TRAINING
Police Chief Burnett noted that he is in the process of organizing a CPR and
AED training for the citizens of Linn Valley. More details will be furnished
at the next meeting.
XI. ADJOURNMENT
There being no further business to discuss, Council Member Pennington made a
motion to adjourn. Council Member Kasper seconded the motion and the motion
carried with a vote of 4-0. The meeting adjourned at 7:50 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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SPECIAL CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
01/16/10
I. CALL TO ORDER
Mayor George called the special council meeting to order at 8:35 A.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Paul Kasper Brad Pennington Jack Colgin
Ann Keffer was absent.
Others present were:
Joyce Virgin, City Clerk
III. REPLACEMENT WINDOWS
Mayor George stated that the purpose of the special meeting is to consider an option presented by the contractor that is making repairs to the Annex. The current windows in the Annex are mobile home windows. The contractor (Gary Barton) presented an option to purchase and install eleven windows to replace the mobile home windows, in the Annex. The amount of the purchase price and installation is $2800. After a brief discussion, Council Member Pennington made a motion to purchase the windows, at a cost not to exceed $2800. Council Member Colgin seconded the motion and the motion carried 4-0.
Other repairs to the annex were discussed, but no decisions were made.
IV. ADJOURNMENT
There being no further business to discuss, Council Member Colgin made a motion to adjourn. Council Member Pennington seconded the motion and the motion carried 4-0. The meeting adjourned at 8:45 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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CITY COUNCIL MEETING
OF THE
CITY OF LINN VALLEY, KANSAS
JANUARY 11, 2010
I. CALL TO ORDER
Mayor George called the meeting to order at 6:00 P.M.
II. ROLL CALL
Council Members present were:
Jeanne Dwyer Ann Keffer Brad Pennington Paul Kasper
Jack Colgin was absent at roll call.
Others present were:
Joyce Virgin, City Clerk John Burnett, Police Chief
Don Ritter, Building Inspector Stan Giles, Fire Chief
Todd Stone, Assistant Fire Chief
City Attorney Thompson was absent.
Visitors present were:
Barbara Proffitt, Linn County News Charlene Sims, Osawatomie Graphic
Officers Yeamans and Simmons Diana Pennington Gary Barton
Brandon Johnson Leonard Gorter
III. APPROVAL OF MINUTES
Mayor George called for the approval of the minutes from the December 14th and 29th, 2009, and the January 4th, 2010 meetings. Council Member Kasper made a motion to approve the minutes as presented. Council Member Keffer seconded the motion and the motion carried 4-0.
Council Member Colgin arrived at 6:02 P.M.
IV. OPEN FORUM
Mayor George opened the meeting for questions from the visitors. There were no questions or concerns expressed.
V. POA REPRESENTATIVE REPORT
There was no one present from the Linn Valley Lakes Property Owners Association.
VI. BUILDING INSPECTORS REPORT
A. MONTHLY ACTIVITY REPORT
Building Inspector Ritter presented a report on the inspections for the month of December.
12 inspections- 1 new permit- finalized 1 project- 39 projects still open
B. ANNEX BUILDING INSPECTIONS
Inspector Ritter noted the City has been issued a building permit for the repairs to the annex building.
C. VACATION TIME
Inspector Ritter stated that he would be away from January 20th thru the 28th.
Council Members were in agreement that Inspector Ritter should contact Gordon Haggard, to request that he perform inspections needed in his absence.
D. BIDS FOR LOT 3178
Mayor George acknowledged the published ad for the demolition of the structure on lot 3178. Mayor George stated that five bids had been received.
Johnson Home Improvement- $5,700
Chris Self- $15,000
Cutting Edge- $14,350
Gary Barton- $8,000
Danny McElreath- $29,000
After a brief discussion, Council Member Kasper made a motion to accept the bid from Johnson Home Improvement, in the amount of $5,700, with the consideration that the job would be completed in 90 days (weather permitting). Council Member Dwyer seconded the motion and the motion carried 5-0.
E. RESOLUTION #40
Mayor George presented a resolution for the purpose of holding a public hearing for consideration of condemnation for the structure on lot #3200.
Council Member Dwyer made a motion to approve Resolution #40. Council Member Keffer seconded the motion and the motion carried 5-0.
VII. POLICE DEPARTMENT REPORT
A. MONTHLY ACTIVITY REPORT
Police Chief Burnett presented a report on the activity of the Police Department during December.
18 citations issued- 8 warnings given- 11 reports- 2 theft reports-
1 attempted battery- 1 attempted suicide- 1 accident report- 1 missing person investigation- 1 arrest on a DUI- 5 misc. reports.
B. CITIZENS ACADEMY
Chief Burnett noted that Officer Rogers is in the process of organizing a Citizens Academy. Details of the program were discussed.
C. DEPARTMENT OF HOMELAND SECURITY TRAINING
Chief Burnett stated that he and Officer Simmons would be attending the training offered by The Department of Homeland Security on January 31st. It was noted by Chief Burnett, that he has completed a schedule to cover the open shifts during the training.
D. TASER TRAINING
Chief Burnett acknowledged that the entire Police Department would complete the taser training at the Miami County’s Sheriff’s office on January 23rd. The training is being conducted by Deputy Williams with the Miami County Sheriffs Office.
E. ACTIVE SHOOTER TRAINING
Chief Burnett noted training that would be held at the Prairie View School on January 18. This training is being conducted by the Johnson County Sheriff’s Office SWAT team.
F. ASSET FORFEITURE
Chief Burnett and Officer Rogers will be attending a training class on asset forfeiture, offered by the Lenexa Police Department, on January 20th.
This training will help the officers with drug related cases that involve seizing assets used in the commission of drug related offenses.
G. BOAT PROBLEMS
Police Chief Burnett remarked that due to a bad seal, the cities boat is in need of repairs to the floor. Other problems were discussed. Chief Burnett inquired if the council would like him to contact David Freer for bids on the costs of the repairs. All council members were in agreement to allow Chief Burnett to contact David Freer.
H. POLICE DEPARTMENT ITEMS REQUEST
Chief Burnett noted problems with the control box on the Impala. Chief Burnett suggested that he has been in contact with Galls, and is working on obtaining a discount on other equipment needed for both vehicles.
After a discussion on the needed items, Council Member Keffer made a motion to approve expenditure of $1971.47 for the Police Department Impala, and $1092 for equipment for the Crown Vic, to caveat the possibility of getting a more reasonable bid for labor costs involved. Council Member Kasper seconded the motion. Council Member Kasper than withdrew his motion. Council Member Pennington seconded the motion and the motion carried with a vote of 4 in favor and 1 abstaining. Council Member Kasper abstained from voting.
I. 911 ADDRESS SYSTEM
Council Member Dwyer noted problems concerning the new address system for 911. Other comments and concerns about the new system were addressed by the council. Mayor George suggested that Police Chief Burnett contact the 911 representative of the County and request their attendance at the next council meeting.
J. VISITOR COMMENTS
Leonard Gorter interrupted the meeting. He stated that he was unable to make the public comment portion of the meeting. Mayor George allowed Mr. Gorter to speak. Mr. Gorter noted an article in the newsletter about the Police Departments issuance of tickets. He inquired as to why some people are given tickets and others are given warnings. Police Chief Burnett addressed Mr. Gorters concern. Mayor George stated that he would contact Mr. Gorter for further explanation at a later date.
VIII. CLERK’S REPORT
A. POLICE CHIEF BURNETT’S EMPLOYMENT ANNIVERSARY
City Clerk Virgin made comment that Police Chief Burnett has been employed by the city for five years, as of January 10th. Council Members congratulated Chief Burnett.
B. FINANCIAL STATUS REPORT
City Clerk Virgin presented the financial status report of all the cities accounts for the year ending 2009.
General Fund carryover to 2010 budget- $49,863.78
Street & Highway carryover to 2010 budget- $53,170.02
Mayor’s Christmas Tree carryover to 2010 budget- $374.46
Park’s & Recreation Fund carryover to 2010 budget- $600.00
Balance of all carryovers to the 2010 budget is $104,008.26.
C. CLAIM VOUCHERS
City Clerk Virgin presented claim vouchers numbered 5902 thru 5933 for the General Fund and 1120 for the Street & Highway and the December EFT Kpers payments voucher in the amount of $27,298.58. Council Member Keffer made a motion to approve the payment of the vouchers presented in the amount of $27,298.58. Council Member Pennington seconded the motion and the motion carried 5-0.
D. CLEANING LADY POSITION
A brief discussion was held on the position for cleaning lady. Two applications have been received. Mayor George inquired if Council Member Dwyer would like to interview the applicants. Council Member Dwyer suggested that the City Clerk would be in charge of the cleaning lady, so she should have the authority to make a decision regarding the position. Council Member Kasper volunteered to assist the City Clerk.
IX. FIRE DEPARTMENT’S REPORT
A. MONTHLY ACTIVITY REPORT
Assistant Fire Chief Stone presented the monthly activity report for the Fire Department. He noted that so far this year four medical calls have been responded to by the Fire Department.
B. PUMPER TRUCK ESSAY
Assistant Stone requested permission to enter an essay contest, for a new pumper truck. All council members were in agreement to allow Assistant Stone to enter the contest.
C. REFRIGERATOR FOR FIRE STATION
Chief Giles noted that the refrigerator at the fire station is in need of repair. Council Member Kasper made a motion to allow Chief Giles permission to purchase a refrigerator for the fire station, at a cost not to exceed $300. Council Member Colgin seconded the motion and the motion carried 5-0.
X. MAYOR’S REPORT
A. P & Z COMMISSION PUBLIC HEARING
Mayor George reminded everyone that the Planning & Zoning Commission would hold a Public Hearing on January 18th. The hearing would be at 6:00 P.M. at the Community Center. The purpose of the hearing is to allow the public comment on the recommended changes for Ordinance #22 (Zoning Ordinance).
B. FIRE DEPARTMENT PETITION
Mayor George presented a copy of the petition to alter the Linn County Fire District. This petition, (if approved) will allow the release of the Cities Fire Department from the Rural Fire District. Mayor George will present the petition to the Linn County Commissioners, for their approval.
XI. UNFINISHED BUSINESS
A. MAYOR’S CHRISTMAS TREE EVENT
Council Member Keffer commented that she had received a thank you note from one of the recipients of the donation for the Mayor’s Christmas Tree event. Council Member Keffer presented a report on the distribution of the donations and extended a thank you, on behalf of the city, for all the donations.
B. REPAIRS TO THE ANNEX
Mayor George noted that the contractors that are repairing the City Hall Annex had contacted him. They are requesting to be paid for materials that are purchased for the repairs. Mayor George requested they purchase the material and present a bill to the City Clerk. Council Member Kasper made a motion to allow periodic payments for material, upon presentation of bills.
Council Member Dwyer seconded the motion and the motion carried 5-0.
XII. NEW BUSINESS
A. DEFIBRILLATOR
Council Member Dwyer mentioned that the City has been donated a defibrillator from her employer, Saint Lukes Medical Group. New batteries and electrodes were donated from Mr. and Mrs. William Hunter of Kansas City, Missouri. Council Member Dwyer requested City Clerk Virgin to respond with a thank you letter. Council Members expressed their gratitude for the donation.
B. JOB DESCRIPTION PROPOSAL
Council Member Keffer presented a proposal to try to alleviate problems concerning the Building Inspector and Code’s Officer positions. Council Member Keffer suggested combining the two jobs. A lengthy discussion followed. Police Chief Burnett interrupted the discussion by suggesting the council consider using the part-time Police Officers for the Code’s Officers position. Chief Burnett explained that in most cities, the Police Department is responsible for Code’s violations. All the council members were in agreement that this would solve some of the problems of enforcement of the violations. Chief Burnett will organize the department.
A discussion on the current job description for the Building Inspector was held. Council Member Keffer expressed her concern that the Mayor does not supervise the Building Inspector. Council Member Keffer also stated that she is concerned that records for the Building Inspections Department are not kept at City Hall. Suggestions were addressed. The most recent job description for Building Inspector authorizes the City Council to be the supervisor for the position. Council Members were in agreement to keep Council Member Colgin as liaison for the Building Inspector. Council Member Keffer stated that she would review the new personnel manual when it is presented and address the situation again in the future.
City Clerk Virgin stated that she had contacted the Cities Attorney about the personnel manual. It apparently is still at the proof readers. It should be ready by the next council meeting.
C. FIRE DEPARTMENT REQUEST
Fire Chief Giles explained the need for a metal box for the bed of one of the Fire Trucks. This box would be used to store medical supplies. Council Member Colgin made a motion to allow Chief Giles to purchase a metal storage box for the truck, at a cost not to exceed $350. Council Member Pennington seconded the motion and the motion carried 5-0.
D. RESOLUTION #39
Mayor George presented Resolution #39 for approval.
Resolution #39.
A resolution of the City of Linn Valley, regarding a waiver from GAAP-Prescribed statements and General Fixed Assets Accounting for 2010.
Council Member Dwyer made a motion, with Council Member Keffer seconding to adopt Resolution #39. The motion carried with a vote of 5-0.
XIII. ADJOURNMENT
Council Member Dwyer made a motion to adjourn. Council Member Pennington seconded the motion and the motion carried 5-0. The meeting adjourned at 8:20 P.M.
Respectfully submitted,
Joyce Virgin, City Clerk
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